Honor Code Process
This section sets out the process to be followed when an Instructor suspects a violation of the Honor Code. The recommended sanctions are not mandatory, but are intended to guide the Instructor’s discretion. Instructors are encouraged to consult with their colleagues and chairs in making these decisions. This section also outlines the student appeal process for Honor Code violations.
I. Intentional and Unintentional Academic Dishonesty
- Notification: Instructors will notify the Student of the suspected act of academic dishonesty. The Student will be given the opportunity to admit, deny, or explain the situation. If the suspected violation of the Honor Code occurs with respect to an assignment that the Instructor has not reviewed until after the class has stopped meeting, the Instructor will send a letter to the permanent address of the Student and keep a copy of the letter. Failure to notify will result in a reasonable extension of the Student’s time to appeal, but is not in and of itself a defense to the violation of the Honor Code.
- Determination: If the Instructor determines that a violation has occurred, he/she will next determine whether or not the violation was intentional or unintentional. The distinction between intentional and unintentional violations of academic honesty is not based upon the purely subjective intentions of the Student. The question is whether a Student who has carefully read the Honor Code should have understood that his/her action violated the Honor Code and standards of academic honesty.
- Unintentional Violation: If the Instructor believes the violation was unintentional, he/she may take any of the following actions:
- Warn Student
- Require assignment or exam to be resubmitted
- Reduce the grade on the assignment, project, or exam The Instructor shall inform the Student of his/her decision and also inform the Student of the right to appeal the Instructor’s decision.
- Intentional Violation: If the Instructor believes the violation is intentional, he/she may take any of the following actions:
- Fail the Student on the assignment or exam
- Fail the Student in the course
The Instructor shall inform the Student of his/her decision in writing and also inform the Student of the right to appeal the Instructor’s decision.
The Instructor may consult with the Chairperson, Program Director, or equivalent and refer the matter directly to the Dean of the Instructor’s college or school with a recommendation that the Student be suspended or expelled. Upon such a referral, the Dean shall appoint an Academic Honesty Panel consisting of one Student from the ASLMU Judiciary and two Faculty members for undergraduate students and three faculty members for graduate students.
II. Departmental Appeal
- The Student may appeal the Instructor’s decision under section I(C) or (D) to the Department Chairperson, Program Director, or equivalent. In accordance with the grade appeal policy in the University Bulletin, the Student will be required to make his/her appeal in writing no later than three weeks into the semester following the decision.
- If either the Student or Instructor wishes, he/she may appeal the decision of the Department Chairperson, Program Director, or equivalent to the Dean of the Instructor’s college or school, who will refer the matter to the Academic Honesty Panel. Appeals must be made within 30 days of receipt of the Chairperson’s decision.
III. Academic Honesty Panel Appeal
- The Academic Honesty Panel is an ad hoc recommending body of the Instructor’s college/school. The Panel consists of two Faculty members for undergraduate students and three Faculty members for graduate students. The Dean will appoint one of the Faculty members as Chair of the Academic Honesty Panel.
- Responsibilities of the Panel
- The Panel will hear appeals by the Student or Instructor of the Chair’s decision for any penalty short of expulsion or suspension.
- The Panel will make the initial recommendation as to whether the Student should be suspended or expelled.
- In fulfilling these responsibilities, the Panel will make two determinations:
- It will determine whether there is clear and convincing evidence that the Student has violated the Honor Code. The Student is entitled to the presumption of innocence and the right to review and respond to all evidence and information relevant to the Panel’s decision.
- Upon the finding of clear and convincing evidence of a violation, the Panel is to determine the appropriate penalty. With regard to the appropriateness of serious recommendations such as suspension and expulsion, the Panel shall take into account the following factors:
a. the severity of the violation;
b. whether the violation is an isolated instance, or part of a pattern of two or more violations; and
c. other mitigating or extenuating circumstances.
- The recommendation of the Academic Honesty Panel, along with an explanation of the reason for the recommendation, will be reported in writing to the Dean of the Instructor’s college or school. The Dean will normally follow the recommendation of the Panel. However, the Dean’s decision is final.
- The Dean will inform the Student and Instructor, in writing, of his/her decision. The Dean will also report his/her decision to the Executive Vice President/Provost. The Office of the Executive Vice President/Provost will keep a permanent, confidential record of all proceedings of the Academic Honesty Panel.