Jun 27, 2022  
Loyola Marymount University Bulletin 2012-2013 
    
Loyola Marymount University Bulletin 2012-2013 [ARCHIVED CATALOG]

Academic Degree Requirements and Policies



All regulations and rules or procedures contained in this official Bulletin apply to undergraduate and graduate programs. Requirements and policies that refer solely to graduate students are indicated in italics. Questions in individual cases should be presented through written petition to the appropriate dean.

For non-academic matters, all students are governed by the Loyola Marymount University Student Conduct Code found in the Community Standards booklet. The booklet can be found on MYLMU (http://my.lmu.edu).

Students are held individually responsible for information contained in these pages. Failure to read and understand these regulations will not excuse a student from their observance.

A student is held responsible for academic regulations in effect at the time of entrance, provided the student maintains continuous enrollment. Similarly, a student who changes programs or majors after being admitted to the University is held responsible for the academic regulations in effect at the time the program or major is changed. A student who interrupts academic enrollment is subject to the academic regulations in effect in the Bulletin at the time enrollment is resumed.

Academic Advising

Students are assigned academic advisors within their college or school. As part of the registration process, students consult their advisors in preparation of their academic programs and prior to registering for classes. Advisors are not authorized to change established policy of the University. The student is solely responsible for assuring that his/her academic program complies with the policy of the University. Any advice at variance with established policy, i.e., a degree audit exception (Petition for CAPP Adjustment form), must be confirmed in writing by the chairperson of the department or director of the program and then by the Dean's Office.

Academic Calendar

The University offers two fifteen-week semesters plus a week of final examinations for each semester and two six-week summer sessions that include final examinations.

Academic Disqualification

Disqualification terminates a student's relationship with the University. A disqualified student may not register in any division or session of the University and is denied all privileges of the University and of all organizations or activities in any way connected with it.

The following classes of students will be subject to disqualification:

  1. An undergraduate student who while on probation fails to earn a C (2.0) average or B (3.0) average for a graduate student during the next semester, or who has not attained an accumulated grade point average of C (2.0) for an undergraduate or B (3.0) for a graduate within two semesters after having been placed on probation;
  2. A student who does not make satisfactory progress in the course of study;
  3. A student who has had special academic requirements imposed by the dean or the Committee on Academic Standing and Degrees and does not meet the requirements within the time prescribed.

Readmission after Disqualification

Disqualified students are not eligible for readmission until one calendar year has elapsed.

  1. A disqualified undergraduate or graduate student who wishes to be considered for readmission to the University must file a formal application with the Admission Office or Graduate Admissions Office respectively.
  2. A formal interview must take place with the Dean's Office prior to formal readmission.
  3. A disqualified student who is readmitted will be on strict probation which requires that the student must satisfactorily complete all requirements set by the Dean in the initial semester after readmission.
  4. A student who has been disqualified a second time may not apply for readmission.

The following exception to the academic probation policy applies to the Executive MBA (EMBA) Program. Because the EMBA is a twenty-one month program in which students take a prescribed course of study, students receiving a failing grade in a course will be subject to  disqualification from the program.

A graduate student who wishes to appeal a disqualification must submit a written request to the Chair, Program Director, or Dean of the student's college or school. If the appeal process cannot be resolved, an impartial three-person faculty panel will be assigned by the Chair of the Graduate Council to review the request. The panel will individually interview the faculty person and the student. After the interviews, review, and discussion, the panel will submit a formal decision to the Chair of the Graduate Council, whose decision will be final.

School of Education appeals should be directed to the Program Coordinator. If the appeal cannot be resolved, the issue will then be submitted to the Associate Dean, and if necessary, the Dean.

Academic Probation

Academic probation carries a serious warning to the student that the scholastic record is unsatisfactory and continued failure to improve this record may result in being declared ineligible to attend the University. Students on probation may also have restrictions imposed by the dean regarding their program of studies and their participation in extracurricular activities. The following classes of students will be placed on probation:

  1. An undergraduate student who in any term fails to earn a C (2.0) average or a graduate student who in any term fails to earn a B (3.0) average,
  2. An undergraduate student whose cumulative grade point average falls below a C (2.0) or a graduate student whose cumulative grade point average falls below a B (3.0),
  3. An undergraduate upper division student who in any one term fails to earn a C (2.0) average in the major requirements, or a graduate student who in any one term fails to earn a B (3.0) average in the major or program requirements, or
  4. An undergraduate student whose cumulative grade point average in the major requirements is below a C (2.0) or a graduate student whose cumulative grade point average in the major or program requirements is below a B (3.0).
  5. A student who does not make satisfactory progress in the course of study.

Academic Standing

Calculation of academic standing for undergraduates bases the student's standing on coursework completed in the Fall and Spring terms only. Academic standing for graduate students includes Summer enrollment as well as Fall and Spring.

Attendance

The policy on class attendance of enrolled students is within the discretion of the individual faculty member and shall be announced by the faculty member at the first class meeting of the semester or summer session or listed on the class syllabus. Students may not attend a class without being officially enrolled in that class.

Auditing a Course

Enrolled LMU students may not enroll as auditors in a regularly scheduled LMU course through LMU Extension.

Space permitting, students will be permitted to register as auditors only for exceptional reasons and with the authorization of the Dean of the college or school in which the course is offered. Not all courses are open to auditors, and not all departments or programs allow auditors in their courses. Auditors are not held responsible for the work expected of regular students and receive no grade or credit for the course. Regular attendance at class is expected.

A student who has previously enrolled as an auditor may not take the course for credit in the subsequent term except by special permission of the Dean of the college or school in which the course is offered.

Individuals may not be formally admitted to the University only to audit courses.

Refer to the tuition and fees section of this Bulletin for information on costs associated with auditing.

Baccalaureate Degree Requirements

All candidates for the baccalaureate degree at LMU must fulfill the following requirements:

  1. All candidates in the undergraduate colleges must complete a minimum of 120 semester hours, including core and program requirements and 45 semester hours of upper-division course work. Certain programs require more than 120 semester hours. These are noted under the appropriate department listings.
  2. All work done at LMU must have a cumulative grade point average of C (2.0). All courses taken in the major, minor, or area of concentration must have a cumulative grade point average of C (2.0).
  3. At least 30 of the last 36 semester hours for the bachelor's degree must be taken in residence at LMU. At least two-thirds of the upper division semester hours of the major must be taken in residence at LMU unless, for programmatic purposes, the dean and the director of the major deem an exception appropriate.
  4. A student is held responsible for academic regulations in effect at the time of entrance or for those in effect in the senior year provided the student maintains continuous enrollment. Similarly, a student who declares or changes a major after being admitted to the University is held responsible for the academic regulations in effect at the time the major is declared or changed. A student who interrupts LMU enrollment is subject to the academic regulations in effect in the University Bulletin at the time enrollment is resumed.
  5. Degrees are awarded at the end of the Spring term, August 31, and December 31. The date of the degree posted on a student's diploma is the one by which all graduation requirements are completed or documents are submitted. These include:
    1. A submission of transcripts from other institutions prior to the degree date. The transfer course(s) must be completed prior to degree date, and an official transcript must be received in the Office of the Registrar no later than 30 working days after the end of the term.
    2. The completion of all incomplete work prior to the degree date;
    3. File application for degree by the deadline date for the term in which all of the above conditions will be met. If a student has been canceled for graduation in a given term, it is the responsibility of the student to again file for graduation for a later term;
    4. All course requirements for a degree must be completed or be in progress before or during the term of degree conferral.

Second Baccalaureate Degree

A student who possesses an earned bachelor's degree from an institution accredited by one of the six regional associations of the Accrediting Commission for Senior Colleges and Universities may earn a second undergraduate degree with a different major field of study by meeting all of the following requirements:

  1. Completion of at least 30 semester hours at LMU beyond those required for the first degree; these must include at least 24 semester hours of upper division work and at least 20 semester hours of upper division work in the major field of study;
  2. Fulfillment of the core requirements of the College or School in which the major is offered;
  3. Satisfaction of all the requirements for the major;
  4. Completion of the application for degree process (c.f., #5 above).

Change of Address

All students must notify the Office of the Registrar immediately of any change in their addresses or those of their parents or guardians. Students may change their permanent, mailing, and billing addresses through PROWL. The University assumes no responsibility for materials sent through the mail or e-mail not received. In addition, students must submit through PROWL emergency contact information to the Office of the Registrar.

Classification of Matriculated Undergraduates

Undergraduate students are classified according to the following norms:

  Freshman: Satisfaction of entrance requirements
  Sophomore: Completion of 30 semester hours
  Junior: Completion of 60 semester hours
  Senior: Completion of 90 semester hours

Completion of Graduate Programs

The normal time allowed for the completion of graduate degree programs is five years. A student who has not completed the degree within five years must request an extension of time. If the extension is granted by the Dean of the student's college or school, the student may be required to undertake additional coursework. Some departments have a shorter limit for the completion of the program.

A minimum of 30 graduate semester hours (500 and 600 level) and a minimum 3.0 ("B") cumulative grade point average are necessary to qualify for completion of a program. See individual program descriptions for specific and additional graduation requirements.

Comprehensive Examinations

In those graduate programs requiring comprehensive examinations, the candidate must register under the appropriate number in his/her program's course listings. If the comprehensive examination(s) carry course credit in semester hours, tuition per semester hour will be charged on the same basis as for a regular course. If the comprehensive examination(s) do not carry course credit in semester hours, no tuition will be charged. In every case, the candidate must, however, register for the comprehensive examination in the term in which he or she plans or is scheduled to take it.

Concurrent Enrollment

Enrollment by degree-seeking undergraduate students at another institution at the same time they are enrolled at LMU is not permitted.

Course Explanations

Classification of Courses

This section contains a list of symbols for all courses offered at the University, excluding the courses offered at Loyola Law School.

000-099 Courses offered in this number range do not carry degree-granting credit.
100-299 Lower division undergraduate courses-degree-granting credit
300-499 Upper division undergraduate courses-degree-granting credit
500-599 Upper division undergraduate courses in which graduate students may enroll and receive graduate credit. Undergraduate students may not enroll in 500-level courses offered by the School of Education.
600-699 Graduate courses-degree-granting credit
800-999 LMU Extension courses. Courses offered in this number range do not carry degree-granting credit.
1000-2999 College of Business Administration lower division undergraduate courses-degree-granting credit
3000-4999 College of Business Administration upper division undergraduate courses-degree-granting credit
5000-6999 School of Education graduate courses-degree-granting credit
7000-7999 School of Education Doctor of Education courses-degree-granting credit
8000 School of Education required course

In exceptional circumstances, seniors may take courses in the 600 series with the written permission of the Chairperson of their major department and the appropriate College or School and with the approval of the Director of the graduate program offering the 600-level course. In such cases, they register for "599-Independent Studies." In this instance, the course is calculated in the undergraduate career. No undergraduate student may register for a course in the 600 series. Only students accepted into the Graduate Division may register for 600-, 5000-, 6000-, and 7000-numbered courses.

Special Studies (98)

Courses whose numbers have as the last two digits "98" are Special Studies. These courses have a special syllabus and description not listed in the Bulletin. They can be held in a lecture, discussion, or seminar format at a specified or arranged time and place for a group of students. Each department sponsoring Special Studies courses maintains these course descriptions.

Independent Studies (99)

Courses whose numbers have as the last two digits "99" are Independent Studies. This is an individualized study arranged by a student with a full-time faculty member and approved by the Chairperson of the Department and the Dean.

These courses are for the educational enrichment of the student particularly qualified for the kind of experiences that are beyond the scope of a regular course. Under the supervision of a faculty member, the work will be of research or similarly creative nature and will normally culminate in a project or examination. Freshmen, first-semester transfer students, and part-time undergraduates are not eligible.

An Independent Studies course is considered part of the student's semester program. Registration for such courses takes place only during the regular registration periods.

Most graduate programs will allow graduate students to take no more than two classes as independent study. Consult the individual Program Director for future information and limitations.

Course Load

In Fall or Spring semesters, the normal load for full-time, degree-seeking undergraduate students in good standing from the previous semester is 15-18 semester hours. In order for an undergraduate student to enroll in 19 or more semester hours, the following criteria must be met:

  1. 3.50 overall GPA
  2. a minimum of 15 semester hours completed during the prior full semester
  3. petition signed by the Associate Dean's office turned in to the Office of the Registrar to adjust hours.

For Summer, undergraduate students in good standing may register for 6 semester hours per session.

The maximum load for graduate students during Fall or Spring is 15 semester hours.

Credit by Challenge Examination

A student may obtain credit by examination for selected courses as approved by the course Chairperson and student's Dean.

To challenge an LMU undergraduate course by examination, a student must be regularly enrolled and a full-time student. A course may be challenged only once. Students may not challenge a course that is at a level more elementary than one in which they are currently enrolled or for which they have already received credit. Nor may students challenge a course for which they have previously registered until a period of one year has elapsed from the time of their original registration in the course. A challenge examination once failed may not be repeated. 100- and 200-level courses in the Department of Modern Languages and Literatures may not be challenged.

A petition for receiving course credit by examination must be obtained from the Office of the Registrar. The examination carries a fee of $75, payable in advance and non-refundable.

MBA students may challenge MBA core courses only during the first semester of enrollment. A course may be challenged only once. If the student passes the challenge exam, that is equivalent to waiving the course.

Cross-Listed Courses

A cross-listed course is one that carries credit in more than one department or program. Students may not enroll in more than one section of a cross-listed course and may receive credit in one department only.

Diploma

Diplomas are granted and mailed to students who have completed all academic degree requirements and who have no outstanding financial obligations to the University. Diplomas left unclaimed are destroyed after three years. Students must re-order destroyed diplomas.

Double Credit

A student may not count the same course to meet the requirements for both an undergraduate and a graduate degree.

Courses may not count as fulfilling both a major and minor program, unless a specific course is required by both programs.

A graduate student who wishes to enroll for a second Master's degree in the School of Education may apply up to three core courses towards a second Master's degree. For other graduate programs, no more than two courses may be counted toward a second degree upon prior approval from the respective Deans' offices.

Electives

Elective courses do not fulfill requirements in the student's University Core, major(s) or minor(s) programs, but they do fulfill overall semester hours requirements.

Final Examinations

Students are required to take all scheduled examinations. Final examinations are to be held at the time published by the Office of the Registrar. No student is allowed to take a final examination before the scheduled time.

Full-Time Standing

Any undergraduate student carrying 12 or more semester hours in the Fall or Spring term is considered a full-time student. Students carrying fewer than 12 semester hours are classified as part-time students. This applies to the academic standing. For Summer, an undergraduate enrolled in 6 or more semester hours is considered a full-time student and fewer than 6 semester hours a part-time student.

A graduate student is considered full-time when carrying 6 or more semester hours in the Fall, Spring, or Summer term. A load of five or fewer semester hours constitutes part-time status. Doctoral students completing the dissertation are full-time with at least two semester hours per term.

Please refer to the Financial Aid full-time/part-time standing for an explanation of how that department defines full-time standing and the impact on financial aid awards.

Grades

Final grades are submitted by the student's instructors and are issued to the student by the Office of the Registrar via PROWL at the end of each term.

Credit/No Credit Grading

Students may not be graded on a Credit/No Credit basis in courses which are part of a major, minor, or core curriculum program. Credit courses count toward the fulfillment of graduation requirements. Neither Credit (CR) nor No Credit (NC) grades affect the student's grade point average. Once the petition for either grade or Credit/No Credit basis has been filed in the Office of the Registrar, it may not be rescinded or changed after the last day of registration.

Students may be graded on this basis for not more than 20% of their total semester hours at LMU. Students wishing to be graded on this basis must file the appropriate petition in the Office of the Registrar by the published date in the Academic Calendar.

In the case of courses that are graded on a Credit/No Credit basis, the student may petition the instructor for a letter grade with the approval of the Dean, before the end of the third week of the semester.

In order for a student to receive a grade of Credit, the work must be of C (2.0) or better for undergraduates and B (3.0) or better for graduates.

Grade Appeals

It is understood that, except in rare instances, only the Instructor may change the final grade using the Correction of Grade form through the Office of the Registrar and then only with the approval of Department Chairperson's, Program Director's, or equivalent (hereafter called Department Chairperson), and the approval of the Dean of the Instructor's college or school. The Dean may, however, change the grade if all of the following processes of appeal have been followed. The Dean must notify the Instructor, in writing, of the change in final grade.

  1. No later than three weeks into the semester following the issuance of a disputed grade, the student must meet face-to-face with the Instructor to review the reasons for the grade.
  2. No later than the following week, if the Instructor is not available for discussion or if discussion fails to resolve the problem, the student may ask the appropriate Department Chairperson (see above) to meet with both the Instructor and the student within five class days. If the Chairperson and the Instructor are in agreement about the validity of the grade, the student may appeal to the appropriate Dean. If the Chairperson cannot agree with the Instructor, the Chairperson will refer the student to file a written appeal to the Dean.
  3. The student who appeals beyond the department level must file a written appeal to the appropriate Dean within five class days of the meeting with the Instructor and Chairperson, and no later than the end of the sixth week of classes. The Dean, upon receipt of the written appeal, will work with all parties in an attempt to resolve the matter by mutual agreement. If agreement cannot be reached, the Dean may appoint a committee of three impartial persons to investigate the matter and make a recommendation to the Dean. The Dean will normally follow the recommendation of the committee; however, the decision of the Dean is final.

Grading System

The work of all students at LMU is reported in terms of grades. Instructors are required to assign a final grade for each student registered in a course.

Undergraduate Grades

The following grades are used to report the quality of undergraduate student work at LMU:

  A Superior
  B Good
  C Satisfactory
  D Poor
  F Failure
  CR Credit-Equivalent to grade of C or higher
  NC No Credit-Equivalent to grade of C- or lower
  NR Not reported by instructor
  AU Audit
  I Work incomplete
  IP Work in progress (for courses requiring more than one semester to complete)
  W Official withdrawal from course

A grade of A may be modified by a minus (-) suffix, and grades B and C may be modified by a plus (+) or minus (-) suffix. Grades A, B, C, and CR denote satisfactory progress toward the degree, but a D grade must be offset by higher grades in the same term for students to remain in good academic standing. Note that a "C-" grade is not a passing grade in courses requiring a minimum grade of "C." An F or NC grade yields no semester hour or course credit.

Failure to withdraw officially from a course will result in a grade of F (see Withdrawal).

Graduate Grades

The following grades are used to report the quality of graduate student work at LMU:

  A Superior
  B Satisfactorily demonstrated potential for professional achievement in field of study
  C Passed the course but did not do work indicative of potential for professional achievement in field of study
  F Failure
  CR Credit-Equivalent to grade of B or higher
  NC No Credit-Equivalent to grade of B- or lower
  NR Not reported by instructor
  AU Audit
  I Work incomplete
  IP Work in progress (for courses requiring more than one semester to complete)
  W Official withdrawal from course

A grade of A may be modified by a minus (-) suffix, and grades B and C may be modified by a plus (+) or minus (-) suffix. Grades A, B, and CR denote satisfactory progress toward the degree, but a B- grade must be offset by higher grades in the same term for students to remain in good academic standing. Courses may be taken CR/NC only with approval from the Dean. Courses in which a grade of B- through C- is received may be applied toward graduate degrees unless otherwise prohibited by the program requirements. A student must maintain a 3.0 GPA in order to remain in good academic standing. An F or NC grade yields no semester hour or course credit.

Failure to withdraw officially from a course will result in a grade of F (see Withdrawal).

Grade Point Average

Grade points are a measure of the quality of the academic work completed, just as semester hours are a measure of the quantity of this work. The University uses a letter grade to indicate the level of individual student achievement. Each letter grade has a point value assigned for the grade achieved. The point value assigned to each letter grade is as follows:

A 4.0 grade points  C+ 2.3 grade points
A- 3.7 grade points  C 0.0 grade points
B+ 3.3 grade points  C- 1.7 grade points
B 3.0 grade points  D 1.0 grade points
B- 2.7 grade points  F 0.0 grade points

The grades of AU, CR, NC, I, IP, and W have no point value and are not used in calculating the grade point average.

The LMU grade point average is determined by dividing the total number of LMU grade points by the number of LMU semester hours completed with a letter grade.

Change of Grades

Grades, once submitted to the Office of the Registrar, will be changed only in case of error. An instructor desiring a change of grade must present a written explanation to the Chairperson and the Dean with a Correction of Grade form from the Office of the Registrar. No grade changes will be made after the fourth week of instruction of the next full term.

A student's permanent record reflects the coursework upon which the University awarded the degree or recommended a credential. Therefore, no grade or other changes are permitted either after awarding the degree or recommending the credential.

Mid-Term Deficiencies

The Office of the Registrar e-mails and posts to PROWL mid-term deficiency notices to students informing them of unsatisfactory work as submitted by instructors. The notices, advisory in nature and issued prior to the last day to withdraw in a term, are not part of the student's permanent academic record.

Graduate Degree Requirements and Policies

Degrees are formally awarded at the end of May, December, and August. The date of the degree posted on a student's diploma is the one by which all graduation requirements are completed or documents are submitted. These include:

  1. a submission of official transcripts from other institutions prior to the degree date;
  2. the completion of all incomplete work required for the degree prior to the degree date;
  3. all academic requirements including a 3.0 cumulative GPA must be met prior to the degree date;
  4. File application for degree with the Office of the Registrar by the deadline date for the term in which all of the above conditions will be met.

Failure to comply with these regulations will delay the granting of the degree until the next commencement. Those who have filed for graduate clearance and do not complete the requirements before the projected date of completion for which they filed are required to refile for the next commencement. It is the student's responsibility to make certain he/she has completed all the requirements for the degree and has filed the appropriate paperwork for graduation.

Graduation Rate

The completion or graduation rate by August 2011 for undergraduate students who entered Loyola Marymount University in Fall 2005 on a full-time basis was 76.8%.

Incomplete Course Work

An incomplete grade may be assigned by the professor only if a student has completed at least 80% of the coursework.

The student must speak to the professor prior to final exam week to determine if the completed course work meets the minimum requirement for a grade of Incomplete and to discuss what further work is required to complete the course. The professor may or may not agree to the assignment of a grade of Incomplete.

If the professor agrees to assign the grade of Incomplete, s/he will enter a grade of "I" on the Final Grade Roster.

The student's deadline for submitting all outstanding coursework for undergraduate level courses is three weeks after the first scheduled class day of the next full semester. Graduate students who received a grade of Incomplete in graduate level courses have one academic year to complete and submit all outstanding coursework, unless an earlier deadline is set by the professor.

An incomplete grade not removed by the deadline will default to an "F" or to the default grade as submitted by the instructor on the Final Grade Roster.

If a student requires an extension to the deadline, the student must petition to obtain an extension to the deadline for removal of the grade of Incomplete. The petition, approved by the instructor, must be submitted to the Office of the Registrar.

A degree will not be granted while a grade of Incomplete remains on an undergraduate student's record.

Graduate students carrying any grades of Incomplete are not permitted to take a comprehensive examination until all "I" grades have been removed.

Graduate students enrolled in undergraduate level courses and who have received a grade of Incomplete in the undergraduate level course must submit outstanding coursework no later than three weeks after the first scheduled class day of the next full semester.

Incomplete Course Work for Graduate Work in Progress

A grade of "In Progress" (IP) may be assigned in graduate level courses that extend beyond a single semester (e.g., internship work, field work, thesis project, the MBA Integrative Project, the Teacher Orientation and Practicum in Philosophy, and directed student teaching).

Leave of Absence

A leave of absence may be granted to a student upon written request to the Office of the Registrar. A leave of absence may be granted for no more than two years. The leave of absence date will be the date that the Leave of Absence/Withdrawal form is received in the Office of the Registrar.

For a student enrolled in a current term, application for the leave must be made before the stated deadline for withdrawal from classes. This date may be found in the academic calendar in the University Bulletin or online for the given term. A leave of absence may be granted only if the student withdraws from all courses in the term. If completed by the deadline, a student will receive grades of W for all courses in that given semester. A student may not take a leave of  absence from the term if application is made after the stated deadline for withdrawal from classes. Any student who stops attendance after the deadline to withdraw from classes will receive a grade of F for each course in progress.

A student who is accepted to the University but not yet enrolled may defer admission through the Admission Office. A student with prior enrollment may apply for a leave through the Office of the Registrar. A leave of absence is canceled if the student registers in another college or university without prior written permission of the student's Dean. In this case, the student has de facto withdrawn (see Withdrawal) from LMU and must reapply through the Admission Office. The student may enroll again at LMU if accepted through the Admission Office. Similarly, a student is considered to have withdrawn from LMU if the leave of absence is extended unofficially beyond two years.

LMU Honor Code and Process

Loyola Marymount University is a community dedicated to academic excellence, student-centered education, and the Jesuit and Marymount traditions. As such, the University expects all members of its community to act with honesty and integrity at all times, especially in their academic work. Academic honesty respects the intellectual and creative work of others, flows from dedication to and pride in performing one's own best work, and is essential if true learning is to take place.

Examples of academic dishonesty include, but are not limited to, the following: all acts of cheating on assignments or examinations, or facilitating other students' cheating; plagiarism; fabrication of data, including the use of false citations; improper use of non-print media; unauthorized access to computer accounts or files or other privileged information; and improper use of Internet sites and resources.

Definitions of Academic Dishonesty

The following are examples of academic dishonesty which may be interpreted as intentional or unintentional. This list is not meant to be exhaustive. It is the student's responsibility to make sure that his/her work meets the standards of academic honesty set forth in the Honor Code. If the student is unclear about how these definitions and standards apply to his/her work, it is the student's responsibility to contact he instructor to clarify the ambiguity.

  1. Cheating and Facilitating Cheating
    1. Possession, distribution, and/or use of unauthorized materials or technology before or during an examination or during the process of preparing a class assignment.
    2. Collaboration on class assignments, including in-class and take home examinations, without the permission of the instructor.
    3. Provision of assistance to another student attempting to use unauthorized resources or collaboration on class assignments or examinations.
  2. Plagiarism
    1. Presentation of someone else's ideas or work, either in written form or non-print media, as one's own.
    2. Omission or improper use of citations in written work.
    3. Omission or improper use of credits and attributions in non-print media.
  3. Falsification of Data
    1. Presentation of altered or fabricated data, such as lab reports, with the intention of misleading the reader.
    2. Presentation of forged signatures as authentic.
    3. Use of false citations, either incorrect or fabricated, including sources found on the Internet.
  4. Unauthorized Access to Computers or Privileged Information
    1. Use of University network and/or computer hardware to gain unauthorized access to files, and alteration or other use of those files.
  5. Improper Use of Internet Sites and Resources
    1. Inappropriate use of an Internet source, including, but not limited to, submission of a paper, in part or in its entirety, purchased or otherwise obtained via the Internet, and failure to provide proper citation for sources found on the Internet.
  6. Improper Use of Non-Print Media
    1. All above standards apply to non-print media.
  7. Group Work-Group and team work are an integral part of the Executive MBA and some other graduate programs. Classmates are encouraged to work with and support each other, as much of the learning results from mutually shared experiences and expertise of classmates. There is a point, however, where students must make their own use of materials and present their own ideas, thoughts, and solutions. Examples where work must be clearly individual include individual papers, exams, and projects. There is a fine line between shared learning and cheating. If the student is unclear between what constitutes group work and what constitutes individual work, it is the student's responsibility to contact the instructor to clarify the ambiguity.
  8. Other Academic Dishonesty
    1. Any other means of violating the standards of academic honesty set out above.

Honor Code Process

This section sets out the process to be followed when an Instructor suspects a violation of the Honor Code. The recommended sanctions are not mandatory, but are intended to guide the Instructor's discretion. Instructors are encouraged to consult with their colleagues and chairs in making these decisions. This section also outlines the student appeal process for Honor Code violations.

  1. Intentional and Unintentional Academic Dishonesty
    1. Notification: Instructors will notify the Student of the suspected act of academic dishonesty. The Student will be given the opportunity to admit, deny, or explain the situation. If the suspected violation of the Honor Code occurs with respect to an assignment that the Instructor has not reviewed until after the class has stopped meeting, the Instructor will send a letter to the permanent address of the Student and keep a copy of the letter. Failure to notify will result in a reasonable extension of the Student's time to appeal, but is not in and of itself a defense to the violation of the Honor Code.
    2. Determination: If the Instructor determines that a violation has occurred, he/she will next determine whether or not the violation was intentional or unintentional. The distinction between intentional and unintentional violations of academic honesty is not based upon the purely subjective intentions of the Student. The question is whether a Student who has carefully read the Honor Code should have understood that his/her action violated the Honor Code and standards of academic honesty.
    3. Unintentional Violation: If the Instructor believes the violation was unintentional, he/she may take any of the following actions:.
      1. Warn Student
      2. Require assignment or exam to be resubmitted
      3. Reduce the grade on the assignment, project, or exam The Instructor shall inform the Student of his/her decision and also inform the Student of the right to appeal the Instructor's decision.
    4. Intentional Violation: If the Instructor believes the violation is intentional, he/she may take any of the following actions:
      1. Fail the Student on the assignment or exam
      2. Fail the Student in the course
        The Instructor shall inform the Student of his/her decision in writing and also inform the Student of the right to appeal the Instructor's decision.

        The Instructor may consult with the Chairperson, Program Director, or equivalent and refer the matter directly to the Dean of the Instructor's college or school with a recommendation that the Student be suspended or expelled. Upon such a referral, the Dean shall appoint an Academic Honesty Panel consisting of one Student from the ASLMU Judiciary and two Faculty members for undergraduate students and three faculty members for graduate students.
  2. Departmental Appeal
    1. The Student may appeal the Instructor's decision under section I(C) or (D) to the Department Chairperson, Program Director, or equivalent. In accordance with the grade appeal policy in the University Bulletin, the Student will be required to make his/her appeal in writing no later than three weeks into the semester following the decision.
    2. If either the Student or Instructor wishes, he/she may appeal the decision of the Department Chairperson, Program Director, or equivalent to the Dean of the Instructor's college or school, who will refer the matter to the Academic Honesty Panel. Appeals must be made within 30 days of receipt of the Chairperson's decision.
  3. Academic Honesty Panel Appeal
    1. The Academic Honesty Panel is an ad hoc recommending body of the Instructor's college/school. The Panel consists of two Faculty members for undergraduate students and three Faculty members for graduate students. The Dean will appoint one of the Faculty members as Chair of the Academic Honesty Panel.
    2. Responsibilities of the Panel
      1. The Panel will hear appeals by the Student or Instructor of the Chair's decision for any penalty short of expulsion or suspension.
      2. The Panel will make the initial recommendation as to whether the Student should be suspended or expelled.
    3. In fulfilling these responsibilities, the Panel will make two determinations:
      1. It will determine whether there is clear and convincing evidence that the Student has violated the Honor Code. The Student is entitled to the presumption of innocence and the right to review and respond to all evidence and information relevant to the Panel's decision.
      2. Upon the finding of clear and convincing evidence of a violation, the Panel is to determine the appropriate penalty. With regard to the appropriateness of serious recommendations such as suspension and expulsion, the Panel shall take into account the following factors:
        1. the severity of the violation;
        2. whether the violation is an isolated instance, or part of a pattern of two or more violations; and
        3. other mitigating or extenuating circumstances.
    4. The recommendation of the Academic Honesty Panel, along with an explanation of the reason for the recommendation, will be reported in writing to the Dean of the Instructor's college or school. The Dean will normally follow the recommendation of the Panel. However, the Dean's decision is final.
    5. The Dean will inform the Student and Instructor, in writing, of his/her decision. The Dean will also report his/her decision to the Senior Vice President/Chief Academic Officer. The Office of the Senior Vice President/Chief Academic Officer will keep a permanent, confidential record of all proceedings of the Academic Honesty Panel.

Major

A major indicates a particular curriculum within a degree program offered by one of the four Colleges and two Schools. The major is usually declared by the student at the time of acceptance to the University. If a student is unsure about a particular program of study within a degree program, some Colleges will allow for an undeclared major within that college. This option is at the discretion of the College or School. An undergraduate student must, under normal circumstances, declare a major within a degree program prior to earning sixty semester hours of credit.

An undergraduate student must have a cumulative grade point average of C (2.0) and a graduate student must have a cumulative grade point average of B (3.0) in all courses required by the major. Please note that certain majors have more stringent requirements. The particular requirements are listed under the department listings in this Bulletin.

Change of Major or Emphasis

Undergraduate students interested in changing majors should refer to http://registrar.lmu.edu for complete details.

A graduate student who wishes to change a program before completing a degree or credential must submit a new application form to the Graduate Admissions Office. A graduate student who wishes to change from one emphasis to another before completing a degree must request approval from the Program Director.

Double Major

An undergraduate student may earn a Bachelor's degree with a double (secondary) major by successfully completing the following requirements for the second major prior to, or in the same term as, the first (primary) major:

  1. Completion of the requirements of the primary major; and
  2. Completion of the requirements of the secondary major; and
  3. Completion of requirements for the primary Bachelor's degree.

No more than eight semester hours of upper division work in the primary major can be used to satisfy the requirements of the secondary major. The two majors will be printed on the student's transcript of record and University diploma.

Courses may not count as fulfilling both a major and minor program, unless a specific course is required by both programs.

Minor

Undergraduate students who choose to complete a minor must meet the following general requirements:

  1. A minor program consists of 18 or more semester hours. At least half of the upper division semester hours of the minor program must be completed in residence at Loyola Marymount.
  2. Specific semester hour requirements are listed by each department offering a minor program. A student who declares a minor is held responsible for the academic regulations in effect at the time the minor is declared.
  3. A student must have a cumulative grade point average of C (2.0) for courses taken in the minor program.
  4. The minor may not be in the same program as the student's major.
  5. Courses may not count as fulfilling both a major and minor program, unless a specific course is required by both programs.
  6. A minor may be earned only while the student is concurrently completing the requirements for a baccalaureate degree. The minor must be cleared by the Dean's office at the same time that the baccalaureate degree is cleared.
  7. Students are advised to consult department regulations in the Bulletin for further information.

Non-Degree Graduate Students

Non-degree students are those who are not pursuing a formal graduate program but who are eligible to take courses at LMU. If such a student is taking 500- or 600-level courses, he or she will be a non-degree graduate student. If the student is taking strictly undergraduate courses (400 or lower), he or she will be a non-degree undergraduate student and must be enrolled through Undergraduate Admission. Students may take more than two courses while in the non-degree status; however, only two courses taken in the non-degree status may apply toward a degree or credential. Normally, non-degree students are not allowed to take MBA, graduate School of Film and Television or Marital and Family Therapy courses. Admission to the non-degree status does not guarantee admission to degree candidacy or credential recommendation.

Privacy Rights of Students in Education Records (FERPA)

Loyola Marymount University Policy on Confidentiality of Education Records (FERPA Policy)

The Family Educational Rights and Privacy Act of 1974, as amended ("FERPA"), is a Federal law which governs student privacy and confidentiality of student education records. Loyola Marymount University ("LMU") recognizes, abides by and enforces the confidentiality of student  records under FERPA.

Definitions

For the purposes of this policy, the following definitions apply:

Student - any person who attends or has attended LMU.

Education records - any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by LMU or any agent of LMU which is directly related to a student, except:

A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.

An employee record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual's employment.

LMU Department of Public Safety records created and maintained by LMU's Department of Public Safety for Department of Public Safety purposes.

Counseling records which are created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, acting in his or her professional capacity or assisting in a paraprofessional capacity, used solely in connection with the provision of treatment to the student and not disclosed to anyone other than individuals providing such treatment, so long as the records can be personally reviewed by a physician or other appropriate professional of the student's choice. "Treatment" in this context does not include remedial educational activities or activities which are part of the program of instruction at the institution.

Health records maintained by the Student Health Center, if the records are used only for treatment of a student and made available only to those persons providing the treatment.

Alumni records which contain information about a student after he or she is no longer in attendance at the University and which do not relate to the person as a student.

Annual Notification

Current students are notified annually of their rights under the Family Educational Rights and Privacy Act (FERPA) by publication in the University Bulletin and by posts on the LMU website.

Procedure to Inspect Education Records

Students may inspect and review their official academic or other education records (with certain limited exceptions) within 45 days of the day LMU receives the student's written request for access. A student should submit any such request in writing, identifying the record(s) the student wishes to inspect, to the appropriate LMU official or department. LMU will make arrangements for access and notify the student of the time and place where the records may be inspected.

Right of University to Refuse Access

LMU reserves the right to refuse to permit a student to inspect the following records:

The financial statements of third parties.

Letters and statements of recommendation for which the student has waived his or her right of access, or which were created before January 1, 1975.

Records connected with an application to attend LMU, or any LMU program, after acceptance but prior to enrollment, or if that application was denied.

Those records which are excluded from the FERPA definition of education records.

Refusal to Provide Copies

Unless required by FERPA or other law, LMU reserves the right to deny a student's access to academic transcripts or copies of records in any of the following situations:

The student has any unpaid financial obligations to LMU.

There is an unresolved disciplinary action against the student. Copies of disciplinary records will only be made available when a student is unable to come to the office to inspect the record.

Disclosure of Education Records

LMU will disclose information from a student's education record only with the written consent of the student, except:

To school officials who have a legitimate educational interest in the records.

A "school official" is any person employed by LMU in any administrative, supervisory, academic or research, or support staff position (including public safety and health services staff); any person or company with whom LMU has contracted to provide a service to or on behalf of LMU (such as attorneys, auditors or collection agents); any person serving on LMU's Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a "legitimate educational interest" if the official needs to review an education record in order to fulfill the official's professional responsibilities.

To officials of anotherschool, upon request, in which a student seeks or intends to enroll. A reasonable attempt will be made to notify the student prior to the release of such records.

To certain officials of the U.S. Department of Education, the Controller General, Attorney General, and the state and local educational authorities, in connection with certain state or federally supported education programs.

In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid. Parents' financial information, including statements submitted in connection with financial aid applications, is excluded from inspection.

If required by a state law requiring disclosure that was adopted before November 19, 1974.

To organizations conducting certain studies for or on behalf of the university.

To accrediting organizations to carry out their functions.

To parents of a dependent student, as defined in the Internal Revenue Code. The parents must provide a copy of their most recent federal income tax return establishing the student's dependency. Full rights under the act shall be given to either parent, unless LMU has been provided with evidence that there is a court order, state statute or legally binding document relating to such matters as divorce, separation or custody that specifically revokes those rights. LMU does not have an obligation to disclose any financial information about one parent to another. If a parent claims a student as a dependent and does not want his/her financial information disclosed to his/her spouse or former spouse, the parent may make that request to the institution.

To comply with a judicial order or a lawfully issued subpoena.

To appropriate parties in a health or safety emergency.

To an alleged victim of a sexual assault of the final results of any institutional disciplinary proceeding against the alleged perpetrator of that crime with respect to that crime or offense.

To courts for a legal proceeding brought by a parent or student against the university or by the university against a parent or student.

To parents and legal guardians of students under age 21 if the student violated LMU policies, state or federal laws relating to the use or possession of alcohol or a controlled substance.

To the public the final results of a disciplinary proceeding only if it has been determined that:

the student is an alleged perpetrator of a crime of violence or nonforcible sex offense; and

the student has committed a violation of the university's rules with respect to the allegation.

To state and local juvenile justice systems or their officials.

If designated as "Directory Information."

Directory Information

LMU is permitted under provisions of FERPA to release "Directory Information" upon request to anyone within the LMU community and to the general public without a student's consent. Students who wish to have their directory information withheld must notify the Office of the Registrar in writing each semester by the close of official registration. (Please note that such withhold notification will prevent LMU from providing your directory information to friends, prospective employers, organizations and others with whom a student may wish to share such information, so a student should make any withhold notification carefully.)

Directory Information consists of a student's:

Name
Address(es)
E-mail address(es)
Telephone numbers
Date and place of birth
Major field of study
Enrollment status
Dates of attendance
Anticipated degree and degree date
Degrees, honors and awards received
Participation in officially recognized activities
Weight and height of members of athletic teams
A student's personal identifier used by the student for purposes of accessing or communicating in electronic systems
Most recent educational institution attended
Photograph

Correction of Education Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. A student should submit any such request to LMU in writing, clearly identifying the records that the student believes are inaccurate and specifying the reasons the student believes them to be inaccurate. LMU will notify the student of its decision, and if the decision is negative, of the student's right to a hearing regarding his or her request for amendment. Additional information regarding the hearing procedures will be provided at that time.

Notice of Student Rights with Respect to Education Records (FERPA)

The Family Educational Rights and Privacy Act of 1974 (20 U.S.C. 1232g) ("FERPA") affords students certain rights with respect to their education records. These rights include:

(1) The right to inspect and review the student's education records (with certain limited exceptions) within 45 days of the day LMU receives the student's written request for access. A student should submit any such request in writing, identifying the record(s) the student wishes to inspect, to the appropriate LMU official or department. LMU will make arrangements for access and notify the student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student's education records that the student believes to be inaccurate. A student should submit any such request to LMU in writing, clearly identifying the records that the student believes are inaccurate and specifying the reasons the student believes them to be inaccurate. LMU will notify the student of its decision, and if the decision is negative, of the student's right to a hearing regarding his or her request for amendment. Additional information regarding the hearing procedures will be provided at that time.

(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One such exception permits disclosure to "school officials" with "legitimate educational interests" without a student's consent. A "school official" is any person employed by LMU in any administrative, supervisory, academic or research, or support staff position (including public safety and health services staff); any person or company with whom LMU has contracted to provide a service to or on behalf of LMU (such as attorneys, auditors, or collection agents); any person serving on LMU's Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a "legitimate educational interest" if the official needs to review an education record in order to fulfill the official's professional responsibilities.

Another such exception permits LMU to disclose a student's "directory information," consisting of a student's name, address(es), e-mail address(es), telephone numbers, major field of study, enrollment status, dates of attendance, anticipated degree and degree date, degrees, honors and awards received, participation in officially recognized activities; a student's personal identifier used by the student for purposes of accessing or communicating in electronic systems; most recent educational institution attended; and photograph, to anyone within the LMU  community and to the general public. Students who wish to have their directory information withheld must notify the Office of the Registrar in writing each semester by the close of official registration. (Please note that such withhold notification will prevent LMU from providing your directory information to friends, prospective employers, organizations and others with whom a student may wish to share such information, so a student should make any withhold notification carefully.)

Upon request, LMU also discloses education records without consent to officials of another school in which a student seeks or intends to enroll or where the student is already enrolled so long as the disclosure is for purposes related to the student's enrollment or transfer.

Information on other exceptions to FERPA's requirements is available through the Office of the Registrar.

(4) The right to file a complaint with the U.S. Department of Education concerning LMU's compliance with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

Registration

The days of registration are listed in the University Calendar. All students must follow the registration procedures as established by the Office of the Registrar. A student is not considered registered until official clearance has been obtained from the Controller's Office and successful registration has been processed by the Office of the Registrar. The official academic program consists of the courses in which the student is enrolled at the close of official registration. Students may not attend a course for which they are not registered. Enrollment in a closed class must be authorized by the Department Chairperson or her/his designate. In the College of Business Administration, this authorization is from the Associate Dean.

Undergraduate students are limited to enrolling in a maximum of 17 semester hours during advance registration. If the requirements for a primary major require additional registration, contact the Associate Dean's office for written permission. Once the approval for more than 17 semester hours has been received in the Office of the Registrar, the necessary adjustments will be made to allow for the additional registration. Two weeks prior to the first day of classes, students are eligible to enroll in 18 or more semester hours.

Repeating Courses

Students may repeat a course previously taken at LMU in a subsequent term at LMU once, including any withdrawals. For undergraduate students, the third time a course is taken requires approval from the Dean. The prior occurrence is excluded from the cumulative grade point average but remains on the transcript. All graded semester hours attempted are used to determine the student's grade point average and graduation eligibility. The grade of the latest occurrence of the repeated course will be the one calculated into the cumulative average. Please note that although the term GPA will change accordingly, the academic status of the term will not change.

Courses taken on a Credit/No Credit basis may not be used as a repeat course to exclude from the cumulative average a grade of a prior occurrence taken on a letter grade basis.

Courses taken on a Credit/No Credit basis may not be repeated for a letter grade.

Undergraduate students may not register for any course in the College of Business Administration for a third time without the written permission of the Department Chairperson of the course and the Dean. Questions concerning this policy should be directed to the Office of the Registrar.

Undergraduate students may not repeat an elementary or intermediate foreign language course after successful completion of a more advanced course in the same language.

Courses taken at LMU after a degree has been granted will not change the graduation GPA.

Transcripts

Official transcripts of courses taken at the University are issued only with the written permission of the student concerned. Partial transcripts are not issued.

Transcripts show all Loyola Marymount University work completed as of the date of application for the transcript. Work in progress accompanies the transcript. Requests for transcripts to show end of current semester's work are held until all grades are recorded.

Transcript requests are processed in accordance with the date of filing. Transcripts will not be issued when a student has outstanding financial obligations to the University. In this case, the student will be notified by the Controller's Office.

 Transcripts from other institutions which have been presented for admission or evaluation become a part of the student's permanent academic file and are not returned to the student. Students desiring transcripts covering work attempted elsewhere should request them from the appropriate institutions.

Transfer Credit

Credit for work completed at institutions accredited by one of the six regional associations of the Accrediting Commission for Senior Colleges and Universities may generally be accepted toward the satisfaction of degree and credential requirements at Loyola Marymount University. Credit will not be accepted for courses that:

  • Have been identified as being remedial or in other ways as beingnon-transferable,
  • Are identified as duplicates to course work already completed (excludes courses that may be taken multiple times for degree credit),
  • Exceed the limitations of resident requirements,
  • Exceed the 60 semester hour maximum allowed for undergraduate course work from community colleges,
  • Exceed the 90 semester hour maximum allowed for undergraduate course work from four-year institutions, or
  • Exceed the 6 semester hour total allowed for graduate level course work.

Any student regularly enrolled as a degree candidate who elects to take courses at a college or university other than Loyola Marymount University must obtain a Transfer Course Approval form signed by the Associate Dean of the student's major prior to enrollment in such courses. Courses taken without this approval may not be counted toward the degree. Approved undergraduate courses must be passed with a grade of C (2.0) or higher, or approved graduate courses must be passed with a grade of B (3.0) or higher, in order to transfer. Semester hour value is granted to transfer courses; grades or GPA information on transfer work is neither listed on nor calculated in LMU work printed on the academic record.

An official transcript from the transfer institution must be submitted to the Office of the Registrar before any transfer courses may become a part of the continuing student's LMU degree program.

In order to receive credit toward a graduate degree for postbaccalaureate work taken at other colleges and universities, the student must obtain a general petition to transfer credit from the Office of the Registrar. Two official transcripts recording the transfer courses must be sent directly by the institution to the Graduate Admissions Office or the Office of the Registrar. If approved by his/her Department, Program Director, and/or Dean of the student's college or school, a student may transfer a maximum of two applicable courses of approved graduate credit from an accredited institution for work completed no more than five years ago. No course credit may be transferred unless the grade received was at least a "B" (3.0). If a course was used to satisfy a degree requirement, it usually cannot be used for transfer credit, with the exception of core or prerequisite requirements. Transfer credits are not used to calculate GPA.

Course work completed at non-U.S. institutions must be documented on an official academic record from an international institution recognized by the Ministry or Department of Education of that country.

A foreign credentials evaluation may be required upon request by the Office of the Registrar.

The following evaluation services are recommended:

Educational Credential Evaluators, Inc.
PO Box 514070
Milwaukee, WI 53203-3470
414.289-3400 / 414.289.3411 (fax)
http://www.ece.org
eval@ece.org

International Education Research Foundation
PO Box 3665
Culver City, CA 90231
310.258.9451 / 310.342.7086 (fax)
info@ierf.org

International transcripts submitted without appropriate evaluations may not be considered for eligible transfer work to LMU.

Articulation

The articulation services at LMU help students to identify courses completed at other academic institutions that are transferable to LMU baccalaureate degree programs. Courses taken at other academic institutions may fulfill University core requirements, Program (major/minor) requirements or transfer in as electives. LMU has established articulation agreements with its major feeder community colleges. To view these transfer agreements, see http://registrar.lmu.edu/articulation, and click on "Transfer Agreements."

Tutorials

Only regularly offered courses described in this Bulletin may be taken as tutorial courses. Students may individually arrange with a faculty member to take the course as a tutorial. A tutorial course is considered part of a student's semester program. Registration for it takes place during the regular registration periods. Only full-time students are eligible, and approval will be given for only one tutorial course per semester. Freshmen and first-semester transfer students are not eligible.

Veterans

Students must apply for educational benefits through the Department of Veterans Affairs. Qualified students will receive from the VA a Certificate of Eligibility indicating the educational benefits to which they are entitled. Once committed to LMU and registered in classes, students must submit their Certificate of Eligibility to the Office of the Registrar for enrollment certification processing. Enrollment certification will be performed prior to each semester of enrollment until the University is notified that benefits have been exhausted or the student is no longer enrolled at LMU. The Office of the Registrar is located in the Charles Von der Ahe Building, Suite 150. Office hours are 8:00 a.m. to 5:00 p.m. Monday-Friday, or by telephone at 310.338.2740, or by fax at 310.338.4466, or via e-mail at registrar@lmu.edu.

Withdrawal

Withdrawal from Courses

A student may withdraw from any or all courses by the last day to withdraw in a term as published in the University Bulletin and online Academic Calendar. A currently enrolled student may withdraw from a course(s) by using the drop function in the computer registration system (PROWL).

Prior to the deadline, a student may drop all courses using PROWL. In order to completely withdraw from a term or the University, the student should contact the Office of the Registrar. The student will receive grades of W in each of the courses and will be considered to be on a leave of absence for up to two years unless the student gives written notice to the Office of the Registrar that he/she is withdrawing from the University.

After the deadline, and before the final day of classes, students may withdraw from courses only for medical or psychological reasons. A written petition with accompanying documentation from a licensed professional should be submitted to the Office of the Registrar. The documentation from the licensed professional must certify that the student is not able to complete the semester for medical or psychological reasons. If approved, the student will be withdrawn from all courses and not a portion of the course schedule. Students are eligible for tuition and fee refunds according to the University's published policy. Additional documentation from a licensed professional is required indicating that the student is able to resume study at the University.

Withdrawal from the University

A withdrawal from the University is the termination of the academic program and course of study and the rights and privileges offered to currently enrolled students. (See above.) The withdrawal date will be the date that the Leave of Absence/Withdrawal form is received in the Office of the Registrar.