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    Loyola Marymount University
   
 
  Dec 13, 2017
 
 
    
Loyola Marymount University Bulletin 2015-2016 [ARCHIVED CATALOG]

Academic Degree Requirements and Policies



Students are held individually responsible for information contained in these pages. Failure to read and understand these regulations will not excuse a student from their observance.

All regulations and rules or procedures contained in this official University Bulletin apply to undergraduate and graduate programs. Questions in individual cases should be presented through written petition to the appropriate dean.

A student is held responsible for academic regulations in effect at the time of entrance, provided the student maintains continuous enrollment. Similarly, a student who changes programs or majors after being admitted to the University is held responsible for the academic regulations in effect at the time the program or major is changed. A student who interrupts academic enrollment is subject to the academic regulations in effect in the University Bulletin at the time enrollment is resumed.

For non-academic matters, all students are governed by the Loyola Marymount University Student Conduct Code found in the Community Standards booklet. The booklet can be found on MyLMU (http://my.lmu.edu).

Academic Advising

Students are assigned a faculty academic advisor within their major or college. LMU offers an advising model based on a close student/faculty advisor relationship. This relationship offers assistance to students in achieving educational, career, and personal goals through the use of the full range of institutional resources.

In order to make the best of advising appointments, students are encouraged to become familiar with the degree requirements, coursework within the major, and other information about academic policies. LMU students must be pro-active in understanding the academic requirements, policies, and procedures which affect their studies and path to graduation. Students are further encouraged to come with well-developed questions for the advisor.

As part of the registration process, students meet with their advisors, who may conduct degree audits to assess progress toward completing degree requirements. Exceptions to University policy and changes to established degree coursework must be approved as exceptions by the Chairperson of the Department or Director of the Program and documented on a Petition for CAPP Adjustment (change to the student’s degree audit). This form must then be signed by the student’s Associate Dean’s Office and submitted to the Office of the Registrar.

Academic Calendar

The University offers two fifteen-week semesters plus a week of final examinations for each semester and two six-week summer sessions that include final examinations.

Academic Program

An academic program is a combination of courses and related activities organized for the achievement of specific learning outcomes as defined by the University. This includes programming at the undergraduate and graduate levels and consists of degrees, majors, minors, concentrations, and certificates.

A degree program is an academic program of study leading to a Bachelor’s, Master’s, or Doctoral degree. All degree programs require a mini-mum number of semester credit hours in addition to the requirements of the University, College, or School, and the academic major Department. (See Degree Requirements.)

Academic Major

An academic major indicates a particular curriculum which leads to a degree. Students must complete the requirements for a primary academic major, including the University Core Curriculum and college or school requirements, to be eligible for a degree. Requirements for academic majors can be found under the departmental listings in the chapters for each respective college or school. Some academic majors have concentrations which are a sub-set of a discipline, organized in clusters, of focused courses taken within a major.

Students normally declare a major at the time of application to the University. If a student is unsure about choosing a major, some colleges may allow for an undeclared status within that College. This option is at the discretion of the College or School. Under normal conditions, an undergraduate student has decided on a particular major prior to earning 60 semester hours of credit.

Second Academic Major

Students may declare a second academic major in addition to their primary major by obtaining the approval of the department chair of the major and the Associate Dean in that college. Students in the College of Business Administration may not choose a second academic major within the college.

A second academic major may be earned only while the student is concurrently completing the requirements for the baccalaureate degree in the primary academic major. A student must successfully complete all requirements for the second academic major prior to, or in the same term as, the primary major. A second major may not be granted after a degree has been posted. If a student decides to drop a second academic major, the student must submit a Change of Program to the Office of the Registrar.

Academic Minor

Undergraduate students may declare an academic minor from among the LMU departmental minors. Students who wish to declare an academic minor must obtain the approval of the department chair or program director of the minor and submit a Change of Program to the Office of the Registrar. Some minors may require an application process and are limited based on space available; some may also require the signature of the Associate Dean of the College or School.

To earn an academic minor, a student must complete all requirements of the minor as prescribed either before or at the time of the awarding of the degree in the primary major. Minors may not be earned after the awarding of the primary degree. If a student decides to drop a minor, he or she must submit a Change of Program with the relevant signatures to the Office of the Registrar.

In addition to the requirements of the department of the minor, a student must also meet the following for an academic minor:

  1. A minor consists of 18 or more semester hours. At least half of the upper division semester hours of the minor program must be completed in residence at LMU.
  2. A student who declares a minor is held responsible for the academic regulations specified in the Bulletin and in effect at the time the minor is declared. Each department offering a minor program lists specific semester hour requirements.
  3. A student must have a minimum cumulative grade point average of C (2.0) for courses taken in the minor program.
  4. Courses may not count as fulfilling both a major and minor program, unless both programs require the specific course.

Non-Degree Status

Undergraduate

  • Undergraduate non-degree students wishing to take undergraduate courses at the University on a non-degree basis during the Fall or Spring semester must file an application with the Office of Undergraduate Admission in accordance with regularly stated deadlines. Proof of eligibility to study at the University will be required, including transcripts or other appropriate documents. Non-degree students must meet all course requirements for registration and will be allowed to study for a period of no more than three semesters or a total of 18 semester hours, whichever occurs first.
  • Non-LMU students and incoming freshmen and transfer students who wish to take undergraduate courses at the University during one or both Summer terms must submit an Application for Summer Registration with the Office of the Registrar. Although these students have non-degree status for summer, incoming freshmen and transfer students may apply these courses towards LMU degree requirements. Non-degree students must meet all course requirements for registration; proof of eligibility, such as transcripts or other appropriate documents, may be required.
  • Undergraduate non-degree students may register only in courses numbered 100-599 and courses numbered 1000-4999. An undergraduate may not register in the School of Education.
  • Admission to the Undergraduate non-degree status does not guarantee admission to undergraduate degree programs or credential recommendation.

Graduate

  • Graduate non-degree students wishing to take graduate courses at the University must file an application with the Office of Graduate Admission in accordance with regularly stated deadlines. Proof of eligibility to study at the University will be required, including transcripts or other appropriate documents.
  • Non-degree graduate students may take more than two courses while in the non-degree status; however, only two courses taken in the non-degree status may apply toward a degree or credential. A student should consult the appropriate Graduate Program Director about the applicability of non-degree courses to a degree program. Non-degree students must meet all course requirements for registration; proof of eligibility, such as transcripts or other appropriate documents, may be required. Graduate non-degree students may register for 500-, 600-, 5000-, 6000-, and 7000-numbered courses. Non-degree students must meet all course requirements for registration.
  • Admission to the Graduate non-degree status does not guarantee admission to degree candidacy or credential recommendation.

Academic Standing

Good Standing
A student must maintain in each semester the stated minimum cumulative grade point average for each of the requirements in the degree program and may not be on academic probation or subject to disqualification. The calculation of standing is based on all courses taken at LMU:

  • Undergraduate students must maintain a C average (2.0) in term, major, program, and cumulative GPA. The calculation is based upon courses taken in Fall and Spring semesters only.
  • Graduates must maintain a B average (3.0) in term, major, program, and cumulative GPA. The calculation is based upon courses taken in Fall, Spring, and Summer semesters.

Academic Disqualification

Undergraduate and graduate students are subject to disqualification if, in two consecutive semesters on probation, their term, major or cumulative grade point average on all courses falls below the stated career requirement. The first semester in which an undergraduate or graduate student is placed on probation is the first of the consecutive semesters used to determine the student being subject to disqualification.

  • Undergraduate disqualification is based upon two consecutive semesters (Fall or Spring) in which work of less than a grade of C (2.0) average is earned or in which the student fails to meet conditions imposed by the Dean or other academic entity. Summer sessions are not used to calculate if an undergraduate is subject to disqualification.
  • Graduate disqualification is based upon two consecutive semesters (Fall, Spring, or Summer Sessions) in which work of less than grade of B (3.0) average is earned or in which the student fails to meet conditions imposed by the Dean or other academic entity. Summer sessions are used to calculate if a graduate student is subject to disqualification.
  • Executive MBA Program: a student who receives a failing grade in any of the prescribed courses will be subject to immediate dismissal.

Disqualification terminates a student’s relationship with the University for a minimum of one year. A disqualified student may not register in any division or session of the University and is denied all privileges of the University and of all organizations or activities in any way connected with it.

Appeal of Disqualification

  • Undergraduate students who wish to appeal a disqualification must submit a written request to the Dean of the College. The decision of the Dean is final.
  • Graduate students who wish to appeal a disqualification must submit a written request to the Chair, Program Director, or Dean of the student’s college or school. If the appeal process cannot be resolved, an impartial three-person faculty panel will be assigned by the Chair of the Graduate Council to review the request. The panel will individually interview the faculty person and the student. After the interviews, review, and discussion, the panel will submit a formal decision to the Chair of the Graduate Council, whose decision will be final.
  • Graduate students in the School of Education should appeal directly to the Program Coordinator. If the appeal cannot be resolved, the issue will then be submitted to the Associate Dean, and if necessary, the Dean.

Readmission after Disqualification

Disqualified undergraduate and graduate students are not eligible for readmission to the University until one calendar year has elapsed since the disqualification. Undergraduate and graduate students who wish to return to LMU after disqualification must make an appointment with their Dean. The Dean will determine if a student is eligible to return and either grant or deny permission to seek readmission to the University. If allowed to attend LMU after a disqualification, the student must submit an application for admission through the appropriate Admission Office.

  1. A disqualified student who is readmitted will be on strict probation, which requires that the student must satisfactorily complete all requirements set by the Dean in the initial semester after readmission.
  2. A student who has been disqualified a second time may not apply for readmission.

Academic Probation

Undergraduate and graduate students are subject to academic probation if their term, major, program, or cumulative grade point average on all courses taken at LMU is lower than the following:

  • Undergraduates: C average (2.0) in term, major, program, or cumulative GPA
  • Graduates: B average (3.0) in term, major, program, or cumulative GPA

Academic probation constitutes a serious warning to students that their academic performance is unsatisfactory and continued failure to improve this record may result in being disqualified from the University. Additionally, a student who does not make satisfactory progress in the course of study is subject to probation. Further, the Dean or Director may impose restrictions on students on probation regarding the program of study and their participation in extracurricular activities at LMU.

Attendance

Class attendance expectations and consequences for absences from class are left to the discretion of individual instructors and shall be announced by the faculty member at the first class meeting or listed on the class syllabus. Students are accountable for all course assignments, whether or not the assignments were announced during an absence.

In order for a student to earn academic credit for a course, he/she must be enrolled officially in the course. Students who are not registered in a class are not allowed to attend a course, submit coursework, or take an exam including the final exam.

Change of Academic Major/Concentration/Minor

Undergraduate
Entering freshmen and transfer students are admitted to the University in their academic major of choice at application. A change of academic major or emphasis/concentration in the major within the same school or college may be limited by the availability of space within the requested major and requires the approval of the department chair and the Associate Dean of the College or School.

A student must also be signed out of the current major by obtaining the approval of the department chair of the current major as well as the Associate Dean of the College or School. If a student decides to change an academic minor, he/she must submit a Change of Program to the Office of the Registrar.

Changes in majors, which involve the changing of a School or College, may be limited by the availability of space within the school and/or the specific academic major. Students wishing to change colleges or schools must meet the respective admittance criteria and complete the application process specified by that College or School. The decision of the Associate Dean of the College or School is considered final. Upon acceptance into the new major, emphasis, or minor, the student must submit a completed Change of Program to the Office of the Registrar.

Graduate
Graduate students are admitted to a specific program consisting of a degree and major within a College or School. Graduate students who wish to change a degree program must apply for the new program through Graduate Admissions. A student who wishes to change from one emphasis/concentration to another within a program before completing a degree must request approval from the Program Director. Students must submit a completed Change of Program to the Office of the Registrar.

Change of Address

Students may change their permanent, mailing, and billing addresses through PROWL. Students must update their emergency contact information through PROWL. International students are required to notify the Office of international Students and Scholars if wishing to change their permanent address. The University assumes no responsibility for materials sent through the mail or email not received.

Commencement

Ceremonies
The University grants degrees three times per year: at the end of the Summer (August 31), Fall (December 31), and Spring (May) terms. LMU celebrates its Commencement Ceremonies only at the end of the Spring semester.

LMU honors at the Commencement Ceremonies its newest graduates with a celebration of achievement for family and friends. Participation is granted to those students who will be receiving their degrees in one of five terms: the previous Summer and Fall as well as Spring, Summer, and Fall of the Commencement year. Participation in the honorary ceremony does not mean that a degree has been awarded.

Classification of Undergraduate Students

The classification of undergraduate students is determined by the number of semester hours completed at LMU with passing grades and, if applicable, accepted transfer work.

Lower-division students are considered:

  • Freshmen if they have satisfied entrance requirements and completed fewer than 30 semester hours
  • Sophomores when they have completed at least 30 but fewer than 59 semester hours

Upper-division students are considered:

  • Juniors when they have completed at least 60 but fewer than 89 semester hours
  • Seniors when they have completed at least 90 semester hours

Concurrent Enrollment

Concurrent term enrollment by LMU degree-seeking undergraduate students at another institution for the purpose of transferring credits is not permitted.

Course Information

Classification of Courses

This section contains a list of symbols for all courses offered at the University.

Undergraduate Courses

  • 000-099: Courses offered in this number range do not carry degree-granting credit.
  • 100-299: Lower division undergraduate courses with degree-granting credit
  • 300-499: Upper division undergraduate courses with degree-granting credit
  • 500-599: Upper division undergraduate courses in which graduate students may enroll and receive graduate credit. Undergraduate students may not enroll in 500-level courses offered by the School of Education.
  • 1000-2999: Lower division undergraduate courses with degree-granting credit
  • 3000-4999: Upper division undergraduate courses with degree-granting credit

Graduate Courses
Only students accepted into the Graduate Division may register for these courses.

  • 600-699: Graduate courses with degree-granting credit
  • 5000-6999: Graduate courses with degree-granting credit
  • 7000-7999: School of Education Doctor of Education courses with degree-granting credit
  • 8000: School of Education required course for credential program

Extension Courses

  • 800-999: LMU Extension courses. Courses offered in this number range do not carry LMU degree-granting credit.

Course Audit

After the registration period and space permitting, enrolled students may be permitted to register as auditors only for exceptional reasons and with the authorization of the Dean of the college or school of the course. Not all courses are open to auditors. Auditors are not held responsible for the work expected of regular students and receive no grade or credit for the course. Regular attendance at class is expected.

A student who has previously enrolled as an auditor may not take the course for credit in the subsequent term except by special permission of the Dean of the college or school in which the course is offered. Individuals may not be formally admitted to the University to audit courses only. Enrolled LMU students may not enroll as auditors in a regularly scheduled LMU course through LMU Extension.

Course Challenge

A student may request credit by examination for selected courses provided that the student meets all eligibility requirements of the course. It is the responsibility of the student to arrange for a credit by examination, including a faculty member willing to administer the challenge, as then approved by the course Chairperson and student’s Dean. A course may be challenged only once.

Undergraduate

  • To challenge an undergraduate course by examination, a student must be regularly enrolled and a full-time student. Students may not challenge a course that is at a level more elementary than one in which they are currently enrolled or for which they have already received credit. Students may not challenge a course for which they have previously registered until a period of one year has elapsed from the time of their original registration in the course. A challenge examination once failed may not be repeated. 1000- and 2000-level courses in the Department of Modern Languages and Literatures may not be challenged.

Graduate

  • If the student passes the challenge exam, that is equivalent to waiving the course requirement but not the total unit requirement for the degree. MBA students may challenge MBA core courses only during the first semester of enrollment.

Course Load

In a Fall or Spring semester, the normal load for full-time, degree-seeking undergraduate students in good standing from the previous semester is 15-18 semester hours. For summer, undergraduate students in good standing may register for up to eight semester hours per session; six semester hours is considered full-time for summer.

Course Terminology

  • Core courses are identified as fulfilling the University Core requirements.
  • Major courses are identified as fulfilling the academic major requirements.
  • Minor courses are identified as fulfilling the academic minor requirements.
  • Elective courses are identified as not fulfilling core, major, or minor requirements, but do fulfill overall semester hours requirements.

Cross-Listed Courses

A cross-listed course is one that carries credit in more than one department or program. Students may not enroll in more than one section of a cross-listed course and may receive credit in one department only.

Special Studies/Independent Studies/Tutorial Courses

Special Studies
Courses whose numbers have as the last two digits “98” are Special Studies. These courses have a special syllabus and description not listed in the Bulletin. They can be held in a lecture, discussion, or seminar format at a specified or arranged time and place for a group of students. Each department sponsoring Special Studies courses maintains these course descriptions.

Independent Studies
Courses whose numbers have as the last two digits “99” are Independent Studies. This is an individualized study arranged by a student with a full-time faculty member and approved by the Chairperson of the Department and the Dean. An Independent Studies course is considered part of the student’s semester program. Registration for such courses takes place only during the regular registration periods.

These courses are for the educational enrichment of the student particularly qualified for the kind of experiences that are beyond the scope of a regular course. Under the supervision of a faculty member, the work will be of research or similarly creative nature and will normally culminate in a project or examination. Freshmen, first-semester transfer students, and part-time undergraduates are not eligible.

Most graduate programs will allow graduate students to take no more than two classes as independent study. Consult the individual Program Director for future information and limitations.

Tutorials
A course tutorial is an option to register for an LMU course which is not otherwise offered in the term. Students may individually arrange with a faculty member to take the course as a tutorial. The tutorial must be based on an existing LMU course and all arrangements for the tutorial are the responsibility of the student. A tutorial course is considered part of a student’s semester program. Registration for it takes place during the regular registration periods. Only full-time students are eligible, and approval will be given for only one tutorial course per semester. Freshmen and first-semester transfer students are not eligible. Approval of the Department Chair and Dean’s Office is required.

Degree Requirements

Baccalaureate Degree Requirements

Candidates for an undergraduate degree at Loyola Marymount University must complete all requirements for a bachelor’s degree as set forth by the University, their college or school, and academic departments or programs. Failure to understand those requirements does not relieve a student of his or her responsibility.

All candidates for a baccalaureate degree at LMU must fulfill the following requirements:

  1. For the primary academic major complete a minimum of 120 semester hours, including core curriculum, program requirements, and 45 semester hours of upper-division course work. Certain programs require more than 120 semester hours and are under the appropriate department listings.
  2. All courses taken at LMU must have a cumulative grade point average of C (2.0). All courses taken in the major, minor, or area of concentration must have a cumulative grade point average of C (2.0). All courses taken in the major, minor, or area of concentration must have a cumulative grade point average of C (2.0). To satisfy a flag requirement, a course must be completed with a grade of D or better.
  3. Fulfill the requirements for any declared academic secondary major or primary or secondary minor, including those set forth by the department and/or College or School.
  4. At least 30 of the last 36 semester hours for the bachelor’s degree must be taken in residence at LMU. At least two-thirds of the upper division semester hours of the major must be taken in residence at LMU, unless, for programmatic purposes, the Dean and the Chair of the major department deem an exception appropriate.
  5. Fulfill the academic regulations printed in the University Bulletin in effect at the time of entrance or for those in effect in the senior year provided the student maintains continuous enrollment for the length of the degree program. A student who changes his or her program of study subsequent to admission to the University may be held responsible for the academic regulations in effect at the time of the declaration or change. A student who interrupts LMU enrollment for more than two years is subject to the academic regulations in effect in the University Bulletin at the time of readmission.
  6. Fulfill the requirements specified in Baccalaureate Graduation Requirements and Degree Conferral.

Baccalaureate Graduation Requirements and Degree Conferral

The date of degree posted on a student’s diploma is the one by which all graduation requirements are completed or documents are submitted - specifically the respective Commencement Weekend dates, August 31, or December 31. These requirements include:

  1. Submitting an Application for Degree form to the Office of the Registrar by the stated deadline in the term in which all academic and graduation requirements will have been met. If a student is canceled for graduation in a given term, the student must submit a new Application for Degree form for a subsequent graduation term.
  2. The completion of all incomplete work required for the degree prior to the degree date of that term. A grade of Incomplete in a required course at the time of degree posting renders the student ineligible for that degree date.
  3. Students who have taken coursework at other institutions must submit an official transcript showing the graded course(s) and transfer course approval form (if not previously submitted) to the Office of the Registrar no later than 30 working days after the end of the LMU semester. The transfer course(s) must be completed in a term which ends prior to the degree date.

Second Baccalaureate Degree Requirements

  1. The pursuit of a second baccalaureate degree is not allowed unless a student already possesses an earned bachelor’s degree prior to commencing the second bachelor’s program.
  2. An LMU student may not be enrolled in a primary degree program and concurrently begin a second bachelor’s program.
  3. The major program of the second bachelor’s degree must be different from the first major.

All candidates for a second baccalaureate degree at LMU must fulfill the following requirements:

  • Already possess an awarded bachelor’s degree from an accredited institution.
  • Complete a minimum of 30 semester hours at LMU beyond those required for the first degree; these must include at least 24 semester hours of upper division work and at least 20 semester hours of upper division work in the major field of study.
  • Fulfill the core requirements of the College or School in which the major is offered.
  • Satisfy all the requirements for the major.
  • Fulfill the requirements specified in the Baccalaureate Graduation Requirements and Degree Conferral.

Graduate Degree Requirements

Candidates for a graduate degree at Loyola Marymount University must complete all requirements for a master’s or doctoral degree as set forth by the University, their college or school, and academic departments or programs. Failure to understand these requirements does not relieve a student of his or her responsibility. All candidates for a graduate degree at LMU must fulfill the following requirements:

  1. For a master’s degree, complete a minimum of 30 graduate semester hours (500, 600, 5000, and 6000 level) beyond an earned baccalaureate degree. A minimum B (3.0) cumulative grade point average is necessary to qualify for completion of a program. See individual program descriptions for specific and additional graduation requirements.
  2. For a doctoral degree in Education, complete a minimum of 52 graduate semester hours (7000-level courses) beyond an earned master’s degree. A minimum B (3.0) cumulative grade point average is necessary to qualify for completion of a program. See individual program descriptions for specific and additional graduation requirements.
  3. The normal time allowed for the completion of graduate degree programs is five years. A student who has not completed the degree within five years must request an extension of time. If the extension is granted by the Dean of the student’s college or school, the student may be required to undertake additional coursework. Some departments have a shorter limit for the completion of the program; see individual program descriptions for further information.
  4. Fulfill the requirements specified in Graduate Graduation Requirements and Degree Conferral.

Graduate Graduation Requirements and Degree Conferral

The date of degree posted on a student’s diploma is the one by which all graduation requirements are completed or documents are submitted, specifically the respective Commencement Weekend dates, August 31, or December 31. These requirements include:

  • Submitting a completed Application for Degree to the Office of the Registrar by the stated deadline in the term in which all graduation requirements will have been met. If a student is canceled for graduation in a given term, the student must submit a new Application for Degree for the appropriate graduation term.
  • The completion of all incomplete work required for the degree prior to the degree date of that term. A grade of Incomplete in a required course at the time of graduation renders the student ineligible for that degree date.
  • Students who have taken coursework at other institutions must submit an official transcript showing the graded course(s) and transfer course approval form (if not previously submitted) to the Office of the Registrar no later than 30 working days after the end of the LMU semester. The transfer course(s) must be completed in a term which ends prior to the degree date.

Diplomas

Diplomas are granted and mailed to students who have completed all academic degree requirements and who have no outstanding financial obligations to the University.

Double Credit

Undergraduate

  • A student may not count a course as fulfilling both a major and minor program, unless both programs require the specific course. A student may not count the same course to meet the requirements for both an undergraduate and graduate degree.

Graduate

  • A student who wishes to enroll for a second Master’s degree in the School of Education may apply up to three core courses towards a second Master’s degree. For other graduate programs, no more than two courses may be counted toward a second degree upon prior approval from the respective Deans’ offices.

Enrollment

Students must be officially registered via PROWL for all classes in accordance with the regulations, procedures, and dates published in the Schedule of Classes and the University Bulletin. Registration is subject to full payment of tuition, room and board charges, and other fees associated with enrollment. The University reserves the right to deny registration to any student for reasonable cause.

Final Examinations

Students are required to take all scheduled examinations. Final examinations are to be held at the time published by the Office of the Registrar. No student is allowed to take a final examination before the scheduled time.

Full-Time Standing

An undergraduate student enrolled for 12 or more semester hours in a Fall or Spring semester or 6 or more semester hours in a Summer session is considered a full-time student. Students taking fewer than the stated amount above are considered part-time and may not qualify for all University activities and benefits, such as eligibility for financial aid, on-campus housing, and intercollegiate athletic competition.

A graduate student enrolled for 6 or more semester hours in a Fall, Spring, or a single Summer session is considered a full-time student. Graduate students taking fewer than 6 semester hours are considered part-time. Doctoral students completing the dissertation are full-time with at least 2 semester hours per term.

Please refer to the Financial Aid full-time/part-time standing for an explanation of how that department defines full-time standing and the impact on financial aid awards.

Grades and Grading

Credit/No Credit Grading

Undergraduate
Students may take courses which are offered on a Credit/No Credit basis for up to 20% of their total semester hours requirement for graduation. For undergraduate courses, a grade of CR may be given for performance equal to or greater than a grade of “C.” A CR/NC course will not affect the grade point average. Courses offered on a CR/NC basis will count toward fulfilling requirements of the academic major, academic minor, or University Core. Courses offered on a graded basis which a student elects to take on a CR/NC basis will NOT fulfill the above requirements.

If a course is offered on a CR/NC basis only and the student wishes to receive a standard grade, the student must petition the instructor for that standard grade before the end of the third week of the semester. After submitting an approved form to the Office of the Registrar requesting CR/NC grading for a course, the student may not rescind the request.

Graduate
Graduates may take courses on a CR/NC basis only with the permission of the Program Director and/or Dean of the College or School.

Grade Appeals

It is understood that, except in rare instances, only the Instructor may change the final grade using the Correction of Grade form through the Office of the Registrar and then only with the approval of Department Chairperson’s, Program Director’s, or equivalent (hereafter called Department Chairperson), and the approval of the Dean of the Instructor’s college or school. The Dean may, however, change the grade if all of the following processes of appeal have been followed. The Dean must notify the Instructor, in writing, of the change in final grade.

  1. No later than three weeks into the semester following the issuance of a disputed grade, the student must meet face-to-face with the Instructor to review the reasons for the grade.
  2. No later than the following week, if the Instructor is not available for discussion or if discussion fails to resolve the problem, the student may ask the appropriate Department Chairperson (see above) to meet with both the Instructor and the student within five class days. If the Chairperson and the Instructor are in agreement about the validity of the grade, the student may appeal to the appropriate Dean. If the Chairperson cannot agree with the Instructor, the Chairperson will refer the student to file a written appeal to the Dean.
  3. The student who appeals beyond the department level must file a written appeal to the appropriate Dean within five class days of the meeting with the Instructor and Chairperson, and no later than the end of the sixth week of classes. The Dean, upon receipt of the written appeal, will work with all parties in an attempt to resolve the matter by mutual agreement. If agreement cannot be reached, the Dean may appoint a committee of three impartial persons to investigate the matter and make a recommendation to the Dean. The Dean will normally follow the recommendation of the committee; however, the decision of the Dean is final.

Grading System

The work of all students at LMU is reported in terms of grades. Instructors are required to assign a final grade for each student registered in a course. The Office of the Registrar via PROWL issues a grade report to the student at the end of each term.

Undergraduate

The following grades are used to report the quality of undergraduate student work at LMU:

  A Superior
  B Good
  C Satisfactory
  D Poor
  F Failure
  CR Credit - Equivalent to grade of C or higher
  NC No Credit - Equivalent to grade of C- or lower
  NR Not reported by instructor
  AU Audit
  I Work incomplete
  W Official withdrawal from course

A grade of A may be modified by a minus (-) suffix, and grades B and C may be modified by a plus (+) or minus (-) suffix. Grades A, B, C, and CR denote satisfactory progress toward the degree, but a C- or D grade must be offset by higher grades in the same term for students to remain in good academic standing. An F or NC grade yields no semester hour or course credit. Note that a “C-” grade is not a passing grade in courses requiring a minimum grade of “C.” A student must maintain a 2.0 GPA in order to remain in good academic standing.

Graduate

The following grades are used to report the quality of graduate student work at LMU:

  A Superior
  B Satisfactorily demonstrated potential for professional achievement in field of study
  C Passed the course but did not do work indicative of potential for professional achievement in field of study
  F Failure
  CR Credit - Equivalent to grade of B or higher
  NC No Credit - Equivalent to grade of B- or lower
  NR Not reported by instructor
  AU Audit
  I Work incomplete
  IP Work in progress (A grade assigned to the first semester of a scheduled two-semester course. The final grade is posted to the second semester of the course.)
  W Official withdrawal from course

A grade of A may be modified by a minus (-) suffix, and grades B and C may be modified by a plus (+) or minus (-) suffix. Grades A, B, and CR denote satisfactory progress toward the degree, but a B- grade must be offset by higher grades in the same term for students to remain in good academic standing. Courses in which a grade of B- through C- is received may be applied toward graduate degrees unless otherwise prohibited by the program requirements. A student must maintain a 3.0 GPA in order to remain in good academic standing. Graduates may only take courses on a CR/NC basis with approval from the Dean.

Grade Point Average

Grade points are a measure of the quality of the academic work completed, just as semester hours are a measure of the quantity of this work. The University uses a letter grade to indicate the level of individual student achievement. Each letter grade has a point value assigned for the grade achieved. The point value assigned to each letter grade is as follows:

A 4.0 grade points  C+ 2.3 grade points
A- 3.7 grade points  C 2.0 grade points
B+ 3.3 grade points  C- 1.7 grade points
B 3.0 grade points  D 1.0 grade points
B- 2.7 grade points  F 0.0 grade points

The LMU grade point average is determined by dividing the total number of LMU grade points by the number of LMU semester hours completed with a letter grade.

The grades of AU, CR, NC, I, IP, and W have no point value and are not used in calculating the grade point average.

Change of Grades

Grades, once submitted to the Office of the Registrar, will be changed only in case of error. An instructor desiring a change of grade must present a written explanation to the Chairperson and the Dean with a Correction of Grade form from the Office of the Registrar. No grade changes will be made after the fourth week of instruction of the next full term.

A student’s permanent record reflects the coursework upon which the University awarded the degree or recommended a credential. Therefore, no grade or other changes are permitted either after awarding the degree or recommending the credential.

Incomplete Course Work

An incomplete grade may be assigned by the professor only if a student has completed at least 80% of the coursework.

The student must speak to the professor prior to final exam week to determine if the completed course work meets the minimum requirement for a grade of Incomplete and to discuss what further work is required to complete the course. The professor may or may not agree to the assignment of a grade of Incomplete. If the professor agrees to assign the grade of Incomplete, s/he will enter a grade of “I” on the Final Grade Roster.

The student’s deadline for submitting all outstanding coursework for undergraduate level courses is three weeks after the first scheduled class day of the next full semester. Graduate students who received a grade of Incomplete in graduate level courses have one academic year to complete and submit all outstanding coursework, unless an earlier deadline is set by the professor.

An incomplete grade not removed by the deadline will default to an “F” or to the default grade as submitted by the instructor on the Final Grade Roster.

If a student requires an extension to the deadline, the student must petition to obtain an extension to the deadline for removal of the grade of Incomplete. The petition, approved by the instructor, must be submitted to the Office of the Registrar.

Graduate students carrying any grades of Incomplete are not permitted to take a comprehensive examination until all “I” grades have been removed.

Graduate students enrolled in undergraduate level courses and who have received a grade of Incomplete in the undergraduate level course must submit outstanding coursework no later than three weeks after the first scheduled class day of the next full semester.

Mid-Term Deficiencies

Mid-term deficiencies are assigned to students whose work thus far in the semester has been evaluated by the instructor as unsatisfactory. Notifications are sent to undergraduate students who are performing at the level of C- (1.7) or less; to graduates who are performing at the level of B- (2.7) or less. These notices, advisory in nature and sent to the student’s LMU email and posted to PROWL prior to the last day to withdraw in a term, are not used in any calculation and do not appear on either the CAPP report or the University transcript. Students who receive a mid-term deficiency are advised to speak to the instructor and/or their advisor.

Graduation Rate

The completion or graduation rate by August 2014 for undergraduate students who entered Loyola Marymount University in Fall 2008 on a full-time basis was 77.6%.

Leave of Absence/Withdrawal

A Leave of Absence may be granted to students who apply for a temporary break from studies for two years or four semesters. Students on a processed Leave retain their admitted status; however, they are not registered and therefore do not have the rights and privileges of registered students. Students on a leave may complete course work for which the grade of Incomplete was submitted in the prior term and must comply with the policies concerning resolving a grade of Incomplete.

A Withdrawal from the University is the termination of the academic program and course of study and the rights and privileges offered to currently enrolled students. Students who withdraw are responsible for outstanding financial obligations with the University. Students who used deferred payment plans or student loans during their attendance at the University must clear their financial obligations with the Financial Aid Office and the Student Financial Services Office. Students who have unpaid bills or other unsettled financial obligations with the University will not receive academic transcripts until they have cleared all such obligations.

A student has three options when considering a Leave of Absence or Withdrawal from the University. A Leave or Withdrawal may be taken from a semester which has not yet begun, from a semester already in progress, or at the end of term after final grades have been posted.

  1. For a Leave of Absence or Withdrawal in a semester which has not yet begun or before the end of the first week of the term, the student must drop all courses via PROWL. Under these circumstances, no courses will appear on the student transcript.
  2. For a Leave of Absence or Withdrawal in a semester which has already begun, the student may request a Leave anytime up through and including the last day in a semester to withdraw as published in the Academic Calendar. The student must withdraw from all courses via PROWL prior to the deadline. Under these circumstances, each course will remain on the student’s transcript and receive a grade of W.
  3. For a Leave of Absence or Withdrawal in a semester for which final grades have been posted and for the student who has registered in a subsequent semester, see #1 above. For a student who has no subsequent registrations, please request the Leave of Absence or Withdrawal to be in effect at the end of the graded term.

In all cases, the University asks that the student fill out an online form to better help LMU understand which factors influenced the decision.

The official Leave of Absence or Withdrawal date will be after the student has dropped all courses via PROWL and submitted the online form. The course drops and submission of form must be in the Office of the Registrar prior to or on the last day to withdraw. Any student who stops attendance after the deadline to withdraw from classes will receive a grade of F for each course in progress.

A student with prior enrollment may apply for a leave through the Office of the Registrar. A leave of absence is canceled if the student registers in another college or university without prior written permission of the student’s Dean. In this case, the student has de facto withdrawn from LMU and must reapply through the Admission Office. The student may enroll again at LMU if accepted through the Admission Office. Similarly, a student is considered to have withdrawn from LMU if the leave of absence is extended unofficially beyond two years.

Students may be eligible for tuition and fee refunds according to the University’s published policy. Students should notify the Financial Aid Office of their intent to leave the University if they are receiving any type of aid, particularly to protect eligibility for certain programs and funds such as Cal Grants. A portion of any refund is returned to the sources of aid.

Withdrawal for Health Reasons

Students may experience an illness, injury, or psychological condition that significantly impairs their ability to function successfully or safely in their role as students. In these instances, time away from the University for treatment and recovery can restore functioning to a level that will enable them to return to the University. The purpose of this policy is to set forth the procedures for student withdrawals from the University for reasons of health and/or safety.

Student may withdraw from a course(s) or the current semester prior to the published deadline and may be eligible for tuition refund according the published refund scale. A student will receive a grade of W in each course withdrawal.

After the withdrawal deadline, but before the final day of classes, students may withdraw from courses only for medical or psychological reasons. A written General Petition with accompanying documentation from a licensed professional must be submitted to the Office of the Registrar. The documentation from the licensed professional must certify that the student is unable to complete the current semester for medical or psychological reasons and requires an immediate withdrawal from ALL classes. If approved, the Office of the Registrar will withdraw the student from all courses with corresponding grades of W. Students granted a medical withdrawal after the deadline are not eligible for tuition refund.

LMU Honor Code and Process

Loyola Marymount University is a community dedicated to academic excellence, student-centered education, and the Jesuit and Marymount traditions. As such, the University expects all members of its community to act with honesty and integrity at all times, especially in their academic work. Academic honesty respects the intellectual and creative work of others, flows from dedication to and pride in performing one’s own best work, and is essential if true learning is to take place.

Examples of academic dishonesty include, but are not limited to, the following: all acts of cheating on assignments or examinations, or facilitating other students’ cheating; plagiarism; fabrication of data, including the use of false citations; improper use of non-print media; unauthorized access to computer accounts or files or other privileged information; and improper use of Internet sites and resources.

Definitions of Academic Dishonesty

The following are examples of academic dishonesty which may be interpreted as intentional or unintentional. This list is not meant to be exhaustive. It is the student’s responsibility to make sure that his/her work meets the standards of academic honesty set forth in the Honor Code. If the student is unclear about how these definitions and standards apply to his/her work, it is the student’s responsibility to contact the instructor to clarify the ambiguity.

  1. Cheating and Facilitating Cheating
    1. Possession, distribution, and/or use of unauthorized materials or technology before or during an examination or during the process of preparing a class assignment.
    2. Collaboration on class assignments, including in-class and take home examinations, without the permission of the instructor.
    3. Provision of assistance to another student attempting to use unauthorized resources or collaboration on class assignments or examinations.
  2. Plagiarism
    1. Presentation of someone else’s ideas or work, either in written form or non-print media, as one’s own.
    2. Omission or improper use of citations in written work.
    3. Omission or improper use of credits and attributions in non-print media.
  3. Falsification of Data
    1. Presentation of altered or fabricated data, such as lab reports, with the intention of misleading the reader.
    2. Presentation of forged signatures as authentic.
    3. Use of false citations, either incorrect or fabricated, including sources found on the Internet.
  4. Unauthorized Access to Computers or Privileged Information
    1. Use of University network and/or computer hardware to gain unauthorized access to files, and alteration or other use of those files.
  5. Improper Use of Internet Sites and Resources
    1. Inappropriate use of an Internet source, including, but not limited to, submission of a paper, in part or in its entirety, purchased or otherwise obtained via the Internet, and failure to provide proper citation for sources found on the Internet.
  6. Improper Use of Non-Print Media
    1. All above standards apply to non-print media.
  7. Group Work-Group and team work are an integral part of the Executive MBA and some other graduate programs. Classmates are encouraged to work with and support each other, as much of the learning results from mutually shared experiences and expertise of classmates. There is a point, however, where students must make their own use of materials and present their own ideas, thoughts, and solutions. Examples where work must be clearly individual include individual papers, exams, and projects. There is a fine line between shared learning and cheating. If the student is unclear between what constitutes group work and what constitutes individual work, it is the student’s responsibility to contact the instructor to clarify the ambiguity.
  8. Other Academic Dishonesty
    1. Any other means of violating the standards of academic honesty set out above.

Honor Code Process

This section sets out the process to be followed when an Instructor suspects a violation of the Honor Code. The recommended sanctions are not mandatory, but are intended to guide the Instructor’s discretion. Instructors are encouraged to consult with their colleagues and chairs in making these decisions. This section also outlines the student appeal process for Honor Code violations.

  1. Intentional and Unintentional Academic Dishonesty
    1. Notification: Instructors will notify the Student of the suspected act of academic dishonesty. The Student will be given the opportunity to admit, deny, or explain the situation. If the suspected violation of the Honor Code occurs with respect to an assignment that the Instructor has not reviewed until after the class has stopped meeting, the Instructor will send a letter to the permanent address of the Student and keep a copy of the letter. Failure to notify will result in a reasonable extension of the Student’s time to appeal, but is not in and of itself a defense to the violation of the Honor Code.
    2. Determination: If the Instructor determines that a violation has occurred, he/she will next determine whether or not the violation was intentional or unintentional. The distinction between intentional and unintentional violations of academic honesty is not based upon the purely subjective intentions of the Student. The question is whether a Student who has carefully read the Honor Code should have understood that his/her action violated the Honor Code and standards of academic honesty.
    3. Unintentional Violation: If the Instructor believes the violation was unintentional, he/she may take any of the following actions:
      1. Warn Student
      2. Require assignment or exam to be resubmitted
      3. Reduce the grade on the assignment, project, or exam The Instructor shall inform the Student of his/her decision and also inform the Student of the right to appeal the Instructor’s decision.
    4. Intentional Violation: If the Instructor believes the violation is intentional, he/she may take any of the following actions:
      1. Fail the Student on the assignment or exam
      2. Fail the Student in the course
        The Instructor shall inform the Student of his/her decision in writing and also inform the Student of the right to appeal the Instructor’s decision.
        The Instructor may consult with the Chairperson, Program Director, or equivalent and refer the matter directly to the Dean of the Instructor’s college or school with a recommendation that the Student be suspended or expelled. Upon such a referral, the Dean shall appoint an Academic Honesty Panel consisting of one Student from the ASLMU Judiciary and two Faculty members for undergraduate students and three faculty members for graduate students.
  2. Departmental Appeal
    1. The Student may appeal the Instructor’s decision under section I(C) or (D) to the Department Chairperson, Program Director, or equivalent. In accordance with the grade appeal policy in the University Bulletin, the Student will be required to make his/her appeal in writing no later than three weeks into the semester following the decision.
    2. If either the Student or Instructor wishes, he/she may appeal the decision of the Department Chairperson, Program Director, or equivalent to the Dean of the Instructor’s college or school, who will refer the matter to the Academic Honesty Panel. Appeals must be made within 30 days of receipt of the Chairperson’s decision.
  3. Academic Honesty Panel Appeal
    1. The Academic Honesty Panel is an ad hoc recommending body of the Instructor’s college/school. The Panel consists of two Faculty members for undergraduate students and three Faculty members for graduate students. The Dean will appoint one of the Faculty members as Chair of the Academic Honesty Panel.
    2. Responsibilities of the Panel
      1. The Panel will hear appeals by the Student or Instructor of the Chair’s decision for any penalty short of expulsion or suspension.
      2. The Panel will make the initial recommendation as to whether the Student should be suspended or expelled.
    3. In fulfilling these responsibilities, the Panel will make two determinations:
      1. It will determine whether there is clear and convincing evidence that the Student has violated the Honor Code. The Student is entitled to the presumption of innocence and the right to review and respond to all evidence and information relevant to the Panel’s decision.
      2. Upon the finding of clear and convincing evidence of a violation, the Panel is to determine the appropriate penalty. With regard to the appropriateness of serious recommendations such as suspension and expulsion, the Panel shall take into account the following factors:
        1. the severity of the violation;
        2. whether the violation is an isolated instance, or part of a pattern of two or more violations; and
        3. other mitigating or extenuating circumstances.
    4. The recommendation of the Academic Honesty Panel, along with an explanation of the reason for the recommendation, will be reported in writing to the Dean of the Instructor’s college or school. The Dean will normally follow the recommendation of the Panel. However, the Dean’s decision is final.
    5. The Dean will inform the Student and Instructor, in writing, of his/her decision. The Dean will also report his/her decision to the Provost/Executive Vice President. The Office of the Provost/Executive Vice President will keep a permanent, confidential record of all proceedings of the Academic Honesty Panel.

Privacy Rights of Students in Education Records (FERPA)

Loyola Marymount University Policy on Confidentiality of Education Records (FERPA Policy)

The Family Educational Rights and Privacy Act of 1974, as amended (“FERPA”), is a Federal law which governs student privacy and confidentiality of student education records. Loyola Marymount University (“LMU”) recognizes, abides by and enforces the confidentiality of student records under FERPA.

Definitions

For the purposes of this policy, the following definitions apply:

Student - any person who attends or has attended LMU.

Education records - any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by LMU or any agent of LMU which is directly related to a student, except:

A personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.

An employee record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual’s employment.

LMU Department of Public Safety records created and maintained by LMU’s Department of Public Safety for Department of Public Safety purposes.

Counseling records which are created or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional, acting in his or her professional capacity or assisting in a paraprofessional capacity, used solely in connection with the provision of treatment to the student and not disclosed to anyone other than individuals providing such treatment, so long as the records can be personally reviewed by a physician or other appropriate professional of the student’s choice. “Treatment” in this context does not include remedial educational activities or activities which are part of the program of instruction at the institution.

Health records maintained by the Student Health Center, if the records are used only for treatment of a student and made available only to those persons providing the treatment.

Alumni records which contain information about a student after he or she is no longer in attendance at the University and which do not relate to the person as a student.

Annual Notification

Current students are notified annually of their rights under the Family Educational Rights and Privacy Act (FERPA) by publication in the University Bulletin and by posts on the LMU website.

Procedure to Inspect Education Records

Students may inspect and review their official academic or other education records (with certain limited exceptions) within 45 days of the day LMU receives the student’s written request for access. A student should submit any such request in writing, identifying the record(s) the student wishes to inspect, to the appropriate LMU official or department. LMU will make arrangements for access and notify the student of the time and place where the records may be inspected.

Right of University to Refuse Access

LMU reserves the right to refuse to permit a student to inspect the following records:

  • The financial statements of third parties.
  • Letters and statements of recommendation for which the student has waived his or her right of access, or which were created before January 1, 1975.
  • Records connected with an application to attend LMU, or any LMU program, after acceptance but prior to enrollment, or if that application was denied.
  • Those records which are excluded from the FERPA definition of education records.

Refusal to Provide Copies

Unless required by FERPA or other law, LMU reserves the right to deny a student’s access to academic transcripts or copies of records in any of the following situations:

The student has any unpaid financial obligations to LMU.

There is an unresolved disciplinary action against the student. Copies of disciplinary records will only be made available when a student is unable to come to the office to inspect the record.

Disclosure of Education Records

LMU will disclose information from a student’s education record only with the written consent of the student, except:

  • To school officials who have a legitimate educational interest in the records.
  • A “school official” is any person employed by LMU in any administrative, supervisory, academic or research, or support staff position (including public safety and health services staff); any person or company with whom LMU has contracted to provide a service to or on behalf of LMU (such as attorneys, auditors, or collection agents); any person serving on LMU’s Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
  • A school official has a “legitimate educational interest” if the official needs to review an education record in order to fulfill the official’s professional responsibilities.
  • To officials of another school, upon request, in which a student seeks or intends to enroll. A reasonable attempt will be made to notify the student prior to the release of such records.
  • To certain officials of the U.S. Department of Education, the Controller General, Attorney General, and the state and local educational authorities, in connection with certain state or federally supported education programs.
  • In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid. Parents’ financial information, including statements submitted in connection with financial aid applications, is excluded from inspection.
  • If required by a state law requiring disclosure that was adopted before November 19, 1974.
  • To organizations conducting certain studies for or on behalf of the University.
  • To accrediting organizations to carry out their functions.
  • To parents of a dependent student, as defined in the Internal Revenue Code. The parents must provide a copy of their most recent federal income tax return establishing the student’s dependency. Full rights under the act shall be given to either parent, unless LMU has been provided with evidence that there is a court order, state statute or legally binding document relating to such matters as divorce, separation or custody that specifically revokes those rights. LMU does not have an obligation to disclose any financial information about one parent to another. If a parent claims a student as a dependent and does not want his/her financial information disclosed to his/her spouse or former spouse, the parent may make that request to the institution.
  • To comply with a judicial order or a lawfully issued subpoena.
  • To appropriate parties in a health or safety emergency.
  • To an alleged victim of a sexual assault of the final results of any institutional disciplinary proceeding against the alleged perpetrator of that crime with respect to that crime or offense.
  • To courts for a legal proceeding brought by a parent or student against the university or by the University against a parent or student.
  • To parents and legal guardians of students under age 21 if the student violated LMU policies, state or federal laws relating to the use or possession of alcohol or a controlled substance.
  • To the public the final results of a disciplinary proceeding only if it has been determined that:

- the student is an alleged perpetrator of a crime of violence or nonforcible sex offense; and

- the student has committed a violation of the university’s rules with respect to the allegation.

  • To state and local juvenile justice systems or their officials.
  • If designated as “Directory Information.”

Directory Information

LMU is permitted under provisions of FERPA to release “Directory Information” upon request to anyone within the LMU community and to the general public without a student’s consent. Students who wish to have their directory information withheld must notify the Office of the Registrar in writing each semester by the close of official registration. (Please note that such withhold notification will prevent LMU from providing your directory information to friends, prospective employers, organizations and others with whom a student may wish to share such information, so a student should make any withhold notification carefully.)

Directory Information consists of a student’s:

  • Name
  • Address(es)
  • Email address(es)
  • Telephone numbers
  • Date and place of birth
  • Major field of study
  • Enrollment status
  • Dates of attendance
  • Anticipated degree and degree date
  • Degrees, honors, and awards received
  • Participation in officially recognized activities
  • Weight and height of members of athletic teams
  • A student’s personal identifier used by the student for purposes of accessing or communicating in electronic systems
  • Most recent educational institution attended
  • Photograph

Correction of Education Records

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. A student should submit any such request to LMU in writing, clearly identifying the records that the student believes are inaccurate and specifying the reasons the student believes them to be inaccurate. LMU will notify the student of its decision, and if the decision is negative, of the student’s right to a hearing regarding his or her request for amendment. Additional information regarding the hearing procedures will be provided at that time.

Notice of Student Rights with Respect to Education Records (FERPA)

The Family Educational Rights and Privacy Act of 1974 (20 U.S.C. 1232g) (“FERPA”) affords students certain rights with respect to their education records. These rights include:

(1) The right to inspect and review the student’s education records (with certain limited exceptions) within 45 days of the day LMU receives the student’s written request for access. A student should submit any such request in writing, identifying the record(s) the student wishes to inspect, to the appropriate LMU official or department. LMU will make arrangements for access and notify the student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student’s education records that the student believes to be inaccurate. A student should submit any such request to LMU in writing, clearly identifying the records that the student believes are inaccurate and specifying the reasons the student believes them to be inaccurate. LMU will notify the student of its decision, and if the decision is negative, of the student’s right to a hearing regarding his or her request for amendment. Additional information regarding the hearing procedures will be provided at that time.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One such exception permits disclosure to “school officials” with “legitimate educational interests” without a student’s consent. A “school official” is any person employed by LMU in any administrative, supervisory, academic or research, or support staff position (including public safety and health services staff); any person or company with whom LMU has contracted to provide a service to or on behalf of LMU (such as attorneys, auditors, or collection agents); any person serving on LMU’s Board of Trustees; or any student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a “legitimate educational interest” if the official needs to review an education record in order to fulfill the official’s professional responsibilities.

Another such exception permits LMU to disclose a student’s “directory information,” consisting of a student’s name, address(es), email address(es), telephone numbers, major field of study, enrollment status, dates of attendance, anticipated degree and degree date, degrees, honors and awards received, participation in officially recognized activities; a student’s personal identifier used by the student for purposes of accessing or communicating in electronic systems; most recent educational institution attended; and photograph, to anyone within the LMU  community and to the general public. Students who wish to have their directory information withheld must notify the Office of the Registrar in writing each semester by the close of official registration. (Please note that such withhold notification will prevent LMU from providing your directory information to friends, prospective employers, organizations and others with whom a student may wish to share such information, so a student should make any withhold notification carefully.)

Upon request, LMU also discloses education records without consent to officials of another school in which a student seeks or intends to enroll or where the student is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer.

Information on other exceptions to FERPA’s requirements is available through the Office of the Registrar.

(4) The right to file a complaint with the U.S. Department of Education concerning LMU’s compliance with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

Registration

The days of registration are listed in the University Calendar. All students must follow the registration procedures as established by the Office of the Registrar. A student is not considered registered until official clearance has been obtained from the Controller’s Office and successful registration has been processed in and posted to PROWL. The student’s official academic program consists of the courses in which the student is enrolled at the close of official registration.

Students register for classes via PROWL during the times assigned by the Office of the Registrar. Through the first week of each term, students may register or change their registration schedule by adding and dropping classes without a grade of “W” in accordance with the procedures established by the Office of the Registrar. Registration for a term or registration changes are not accepted after the last day of the registration period.

Students may withdraw from a course (and receive a grade of ‘W’) until the date published in the Academic Calendar. Students who do not complete a course and/or do not withdraw from a class in accordance with the required procedures will receive an appropriate grade in the class as assigned by the instructor.

LMU does not allow a student who is not registered for a course to attend the class. Registration must be completed in accordance with the regulations, procedures, and dates in the University Bulletin. Sitting in a class or obtaining an instructor’s signature on a petition form does not constitute enrollment.

The University does not remove courses for those students who stop attending a course. It is the sole responsibility of the student to ensure that his/her class schedule is correct, including dropping or withdrawing from any courses prior to the respective deadlines in the semester. Failure to withdraw officially from a course will result in a grade of “F” or other as assigned by the instructor.

Registration Restrictions

Courses may have registration restrictions, and students wishing to register for these courses must have met the criteria of the restriction. Restrictions and other registration considerations are enforced in PROWL and are identifiable in the Schedule of Classes.

Students who have not earned 60 units, including transfer credit, may not enroll in upper division courses without the approval of the instructor and the chair of the department of the course. This restriction does not apply to upper division foreign language courses for which a student has demonstrated sufficient proficiency.

Any holds on the student’s record for academic, financial, student conduct, or other reasons may inhibit eligibility for registration. A student is not considered registered until official clearance has been obtained from Student Accounts and successful registration through PROWL has been processed by the Office of the Registrar.

Repeat Courses

Certain courses such as special studies and performance courses are repeatable for credit. Please consult the University Bulletin and your advisor in order to confirm that a given course may be repeatable for credit.

Students may repeat a non-repeatable LMU course once, including withdrawals, in order to improve academic performance in that course. The prior occurrence is excluded from the cumulative grade point average and earned hours but remains on the transcript. The grade of the latest occurrence of the repeated course will be the one calculated into the GPA and earned hours. The third and final time a course is taken requires approval from the Dean.

  • A repeat course must be taken on the same grade basis as the original occurrence. A course taken for a grade may only be excluded by the same course with a grade. Similarly, a course taken on a CR/NC basis may only be excluded by the same course taken on a CR/NC basis.
  • Undergraduate students may not register for any course in the College of Business Administration for a third time without the written permission of the Department Chairperson and the Dean.
  • Undergraduate students may not repeat an elementary or intermediate foreign language course after successful completion of a more advanced course in the same language.
  • Courses taken at LMU after a degree has been granted will not change the graduation GPA.

Unit Overload

Undergraduate students are limited to enrolling in a maximum of 17 semester hours up until the third week prior to the first week of classes. Beginning the third week prior to classes and running through the first week of the term, undergraduate students are eligible to enroll in 18 or more semester hours with the approval of their Dean’s Office.

In order for an undergraduate student to enroll in 19 or more semester hours, the following criteria must be met:

  1. A 3.50 overall GPA
  2. A minimum of 15 semester hours completed during the prior full semester
  3. A General Petition to adjust hours signed by the Associate Dean’s office and submitted to the Office of the Registrar.

The maximum load for graduate students during a Fall or Spring semester is 15 semester hours.

Transcripts

Transcripts show all Loyola Marymount University work completed as of the date of the transcript request. Work in progress is noted on the transcript. Requests for transcripts to show end of current semester’s work are held until all grades are recorded. Transcript requests are processed in accordance with the date of filing. Transcripts will not be issued when a student has outstanding financial obligations to the University. In this case, the student will be notified by the Controller’s Office. Official transcripts of courses taken at the University are issued only with the permission of the student concerned. Unofficial or partial transcripts are not issued.

Transcripts from other institutions, which have been presented for admission or evaluation, become a part of the student’s permanent academic file and are not returned to the student. Students desiring transcripts covering work attempted elsewhere should request them from the appropriate institutions.

Transfer Credit and Articulation

Credit for work completed at institutions accredited by one of the six regional associations of the Accrediting Commission for Senior Colleges and Universities may generally be accepted toward the satisfaction of degree and credential requirements at Loyola Marymount University.

Course work completed at non-U.S. institutions must be documented on an official academic record from an international institution recognized by the Ministry or Department of Education of that country. A foreign credentials evaluation may be required. International transcripts submitted without appropriate evaluations may not be considered for eligible transfer work to LMU.

Articulation

The articulation services at LMU help undergraduate students to identify courses completed at other academic institutions that are transferable to LMU degree programs. Courses taken at other academic institutions may fulfill University core requirements, Program (academic major/minor) requirements or transfer in as electives. LMU has established articulation agreements with its major feeder community colleges.

View these transfer agreements on the Registrar’s website, and click on “Transfer Agreements.”

Graduate students should consult their Dean’s Office in their College or School.

Transfer Grades

Only LMU semester hour value is granted to transfer courses. LMU does not list grades from transfer courses nor does it use those grades in calculation of the LMU GPA.

Transfer Work

Undergraduate
Any undergraduate student regularly enrolled as a degree candidate who elects to take courses at a college or university other than Loyola Marymount University must obtain a Transfer Course Approval form signed by the Associate Dean of the student’s College or School prior to enrollment in such courses and submit it to the Office of the Registrar. Courses taken without this approval may not be counted toward the degree. Entering transfer students generally receive credit after admission to LMU for courses from other colleges and universities.

Approved undergraduate courses with a grade of C (2.0) or higher may be counted for LMU credit. Credit will not be accepted for courses which

  1. Are taken at colleges not accredited, trade schools, extension programs, or correspondence programs or have been identified as being remedial or in other ways as being non-transferable.
  2. Are taken on a CR/NC or Pass/Fail basis where the CR or Pass grade is not equivalent to a grade of C or higher.
  3. Are identified as duplicates to course work already completed (excludes courses that may be taken multiple times for degree credit).
  4. Exceed the limitations of resident requirements.
  5. Exceed the 60 semester hour maximum allowed for undergraduate course work from community colleges, or exceed the 90 semester hour maximum allowed for undergraduate course work from four-year institutions.

Graduate Transfer Work
At the time of admission to a program, and if approved by his/her Department, Program Director, and/or Dean of the student’s college or school, a student may transfer a maximum of two applicable courses of approved graduate credit, six (6) semester units total, from an accredited institution for work completed no more than five years ago.

  1. A course credit may be transferred when the grade received was at least a “B” (3.0), and if taken on a CR/NC or Pass/Fail basis, where the CR or Pass grade is equivalent to a grade of B (3.0) or higher.
  2. If a course was used to satisfy a degree requirement, it usually cannot be used for transfer credit, with the exception of core or prerequisite requirements.

VA Certification

Students must apply for educational benefits through the Department of Veterans Affairs. Qualified students will receive from the VA a Certificate of Eligibility indicating the educational benefits to which they are entitled. Once committed to LMU and registered in classes, students must submit their Certificate of Eligibility to the Office of the Registrar for enrollment certification processing. Enrollment certification will be performed prior to each semester of enrollment until the University is notified that benefits have been exhausted or the student is no longer enrolled at LMU.

The Office of the Registrar acts as liaison between the student and the Veterans Administration. Any student eligible to receive educational benefits under one of the various Veterans Administration programs must, at the beginning of each term for which he or she is registered, complete and/or submit the appropriate application for certification of educational benefits. Information or consultation regarding Veterans educational benefits is available at any time during regular office hours. For more information regarding how to apply for Veterans’ educational benefits, visit http://academics.lmu.edu/registrar/services/veteranbenefits/.

LMU participates in the Yellow Ribbon Program; which is a Post-9/11 GI Bill enhancement program for students who qualify for 100% of the Post-9/11 GI Bill. This program allows institutions of higher learning in the United States to voluntarily enter into an agreement with the VA to fund tuition expenses that may exceed the higher of the actual tuition and fees for a private school. The number of student sponsored for Yellow Ribbon Program benefits is limited. For additional information on this and other Chapter financial considerations, please see the Financial Aid website.

Federal Law requires that educational assistance benefits to Veterans and other eligible persons be discontinued when the student ceases to make satisfactory progress toward their degree objective. Individuals who qualify, and wish to receive veterans’ educational benefits, must meet the published academic standards and requirements of the University in order to be certified for Veterans educational benefits.